Events & Operations Coordinator at Ultimate Staffing Services in Atlanta, Georgia

Job Description:

We are looking to hire an Events & Operations Coordinator for our Atlanta team!


Responsibilities encompass, but are not limited to, the coordination of food and beverage services, set design, audiovisual requirements, facilities, transportation, signage management, contract negotiations, budget oversight, travel and concierge arrangements, event and marketing materials, vendor relations, event support staffing, speaker management, sponsor engagement, site and venue coordination, as well as on-site logistics including start-to-finish event execution.

• Develop and implement systems to track, analyze, and report event data and trends, providing actionable insights to improve future event planning and execution.


• Act as point of contact for operational aspects during event execution, ensuring adherence to established protocols and maintaining high standards of service.


• Collaborate closely with internal teams and external partners to guarantee the successful implementation of event plans from initiation to close.


• Monitor inventory, manage event materials, and support post-event evaluations to optimize future operational efficiency.


• Compile and deliver comprehensive post-conference and training reports, including key outcomes, feedback, and operational insights o Identify opportunities to improve operational workflows and contribute to the development of best practices that enhance overall event efficiency and effectiveness

Education and/or Experience: A bachelor's degree and three years of experience in events management, hospitality, tourism, or operations are required, or an equivalent combination of education and experience.


Skills & Abilities:

• Excellent organizational capabilities, attention to detail, and demonstrated ability to prioritize time to meet deadlines for multiple projects and tasks.


• Utilize high proficiency in event management software, project management, and productivity tools to ensure smooth event execution. (Microsoft Suite, Teams, Banner, Smartsheet, Canva, etc.)


• Leverage negotiation and contract management skills. Events & Operations Coordinator


• Exceptional verbal and written communication abilities.


• Ability to work independently as well as collaboratively within a team.


• Demonstrate a keen eye for detail, creativity, and strong problem-solving skills in event planning and execution.


• Ability to contribute to the development of strategic initiatives and policy formulation


• Support student groups and temporary event staff, fostering a collaborative environment. * Approach challenges with curiosity, resilience, and a growth mindset, embracing new ideas and adapting quickly to change.


• Skilled in preparing event plans, Event Function Sheets (EFS), proposals, and reports that conform to prescribed style and format.


• Function effectively in a fast-paced environment and work well under pressure

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions. Apply Now