Executive Assistant at The University of Kansas in Lawrence, Kansas

Job Description:

Position OverviewThis is a 1.0 FTE appointment serving the School of Social Welfare at the University of Kansas, responsible for handling administrative tasks to support the Dean and the mission of the school.
The work in this position provides high-level administrative support to the Dean in the School. The work is determined daily by what is needed; flexibility is a must in this work. This position works independently and is part of supporting the School's leadership team. We seek a motivated, detail-oriented team player with project management experience.
The KU SSW is committed to fostering a supportive educational environment for students, faculty, and staff.
Job Description75% Administrative Support to the Dean in Social Welfare: Provides support to the Dean as requested, including but not limited to:

• Engaging in front line troubleshooting and problem solving for the Dean's office


• Reviewing, analyzing, and managing initial workflow of the Dean's communications


• Screening, prioritizing, composing and directing verbal contacts and correspondence for the Dean


• Managing the Dean's Outlook calendar and inboxes as needed


• Managing the Dean's travel and submission of all necessary documentation


• Coordinating communication between the Dean's office and faculty, staff, students, and constituents inside and outside of the School


• Maintaining confidential personnel records for the Dean's office


• Conducting specific research projects as requested


• Collecting, collating, editing, formatting data and content for reports

25% Project management: Provides administrative support to the School of Social Welfare, including but not limited to:

• Planning, coordinating and executing administrative events, including faculty search arrangements


• Managing consultant visits including assisting with travel and payment arrangements


• Reviewing/analyzing enrollment and academic data, preparing reports as needed


• Assisting with management of REDCap data collection and updates to keep the system relevant. This will track multiple administrative processes such as research activities, faculty merit and workload, startup and offer letter activities, and other data collection as deemed necessary


• May provide leadership to student employees

Required Qualifications

1. Bachelor's degree and seven years of office experience or High School diploma or GED equivalency and 10 years of office experience, including experience in an executive office


2. Previous experience in managing data and in customer service, as indicated in application materials

Preferred Qualifications

1. Previous experience working in a higher education setting with faculty and staff, as evidenced by employment history


2. Previous experience with project management, as evidenced in application materials


3. Previous experience researching and interpreting state and university guidelines, policies, and procedures, as evidenced in application materials


4. Previous experience with computer systems including proficiency in Microsoft Office products, as evidenced in application materials


5. Demonstrated organizational skills, as evidenced by application materials

Additional Candidate Instructions

In addition to the online application, the following documents are required to be considered for this position:

• Cover letter describing how you meet the required and preferred qualifications


• Resume


• List of three (3) professional references

Only complete applications will be considered. Application review begins Tuesday, April 1, 2025. To ensure consideration, please apply prior to that date.

Contact Information to ApplicantsElenor Crangle

ecrangle@ku.edu, 785-864-5201Advertised Salary Range$55,000 - $65,000Work ScheduleMonday - Friday 8-5Application Review BeginsTuesday April 1, 2025Anticipated Start DateMonday April 21, 2025Apply to Job

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