Admissions and Records Officer (CS25-151) at Southern Illinois University Edwardsville in Edwardsville, Illinois

Job Description:

Positio Title: Admissions and Records Officer (CS25-151)

Location: Edwardsville, IL


Division: Enrollment Mgmt

Apply Before: 00572

Department: Registrar

FLSA: Non-Exempt

Description: Description

The Department of the Registrar is seeking an Admissions Records Officer to streamline the transfer process for current and prospective students. This role involves transcript evaluation, interpreting SIUE and IAI curricula, connecting students with resources, and supporting the Office of Admissions and Registrar.

Key Responsibilities:

• Interpret SIUE course content, develop transfer credit procedures, and evaluate external credits for equivalency.
• Enter and assess external credit, prior learning, and other credit evaluations using systems like Student Information Systems, Degree Audit, and Argos.
• Maintain transfer credit resources, reviewing external/internal catalogs and syllabi.
• Advise students on transfer credit, military credit, degree progress, and university policies. Travel to other campuses as needed.
• Support students transitioning to SIUE with academic advising, course registration, scholarships, orientation, and more.
• Participate in special projects, training, and professional development opportunities.

Minimum Acceptable Qualifications

• High school diploma or equivalent.
• Any one or combination totaling three (3) years (36 months) from the categories below:
  • A) Course work in any discipline as measured by the following conversion table or its proportional equivalent:
    • 30 semester hours equals one (1) year (12 months)
    • 60 semester hours or an Associate's Degree equals eighteen months (18 months)
    • 90 semester hours equals two (2) years (24 months)
    • 120 semester hours or a Bachelor's degree equals three (3) years (36 months)
  • B) Work experience in administrative support, admissions and enrollment, customer service, public relations, records management, or closely related experience.

Supplemental Information

Civil Service Information: Civil Service Application - FAQs

Application Instructions: How to Apply - Step by Step

Illinois Residency Requirement: Pursuant to the State Universities Civil Service System, out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position. Illinois residency requires proof of a valid Illinois Driver's License or state of Illinois ID Card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.

Classification: State Universities Civil Service System Classification Number: 2756 - SUCSS Classification Title. For more information on Civil Service classifications, please visit the State Universities Civil Service System website at: https://www.sucss.illinois.gov/pages/classspec/default.aspx .

Veterans: Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application. The required proof of eligibility includes, at a minimum, a copy of the veteran's DD214/DD215 form (Department of Defense), NGB22 form (National Guard), or Discharge Orders or DD256 Discharge Certificate (Reserves). For help in determining the appropriate proof of eligibility to submit, please refer to the Guide for Veteran Document Verification.

Pre-Employment Screening: External candidates receiving a job offer must undergo pre-employment screening, including a criminal background check. For safety sensitive positions, a drug screen will also be required.

Work Authorization Information: This position does not offer work authorization sponsorship. International students at SIUE on F-1 or J-1 visas are not eligible for full-time or part-time civil service positions with permanent status. F-1 and J-1 visa holders must be enrolled full-time and can only apply for temporary part-time roles working 20 hours or less per week during spring and fall semesters, such as student worker positions, assistantships, and civil service extra help roles. SIUE is a state university, and it's important to highlight that benefits from state-sponsored plans may not be accessible to individuals on F1 or J1 visas.

Accommodation: If you are unable to utilize our online application system and need to request an accommodation, please reach out to us at 618-650-2190 or via email at: careerinfo@siue.edu

EEO Statement

Southern Illinois University Edwardsville is an equal opportunity employer and thus prohibits discrimination against employees, applicants for employment and students on the basis of age, color, disability, marital status, national origin, race, religion, sex, sexual orientation, or veteran's status.

We value your interest and look forward to reviewing your application. For questions or more information, please email careerinfo@siue.edu .

Benefits: SIUE offers an exceptional array of benefits to all full-time and part-time employees (50% or more receive benefits accrued at the percentage of appointment) including:

• Medical, dental, and vision insurance;
• University tuition waivers (full-time receive 100% waiver of tuition)
• Life insurance;
• SURS retirement plan;
• Supplemental retirement savings plans;
• Paid vacation and sick leave accrual;
• Generous holiday schedule/paid holidays;
• WorkLife programs;
• Employee Assistance Program (mental health and wellness);
• Employee discounts (local and national retailers);
• Flexible Spending Account Program;

For more about our benefits and employee services, visit: https://www.siue.edu/human-resources/benefits


Opening Date: 03/24/2025

Closing Date: 4/8/2025 11:59 PM Central

Address: 1040 Rendleman Hall
Edwardsville, Illinois, 62026

Website: https://www.siue.edu/



Equal employment opportunity, including veterans and individuals with disabilities.

PI266244497

Salary:

$39,670.00

Apply Now