Business Financial Solutions Manager (E5230D) at Institute of Electrical and Electronics Engineers, Inc. in Piscataway, New Jersey

Job Description:

Job Summary

The overall purpose of this position is to lead and manage the financial project management process for MGA's Geographic Units and deliver a best-in-class user experience for our internal & external customers (staff and volunteers). The incumbent in this position is primarily responsible for coordination of project activities, producing the various documentation associated with project lifecycles addressing technical aspects of financial projects. This position will work closely with the Finance & Administration, Information Technology and Operating Unit business resources for analysis efforts related to projects, when needed.

The incumbent collaborates and establishes an open line of communication with all levels within the organization (Treasury, Controllers, Tax, and other IEEE OU's) and works closely with upper management to maintain consistent best practices. In addition, this position is responsible for high valued customer service and problem-solving expertise to the volunteers. This role reports to the Senior Director of Business Finance Solutions for MGA under the CFO's organization with no direct reports. In addition, this role supports the MGA Management Council Representative, who remains the primary client along with MGA Geo Unit's volunteers.

Key Responsibilities

• Management of financial projects for Business Finance Solutions team


• Responsible for the project management of the NextGen systems and processes for MGA staff & volunteers


• Must have the ability to analyze project requests and clarify specific tasks, next steps and deliverables


• Works closely with cross-functional teams, including developers & designers, to define platform requirements and prioritize tasks


• Participate in project planning, resource allocation, and timeline management to ensure timely and successful platform launches and updates.


• Be a technologically savvy knowledge worker who understands and seeks out technology solutions to business challenges


• Author technical and functional requirements based on business needs, innovation/discovery process and customer research


• Monitor, identify and troubleshoot issues related to platform functionality, performance, and user experience


• Work with program and technical teams to prioritize and implement bug fixes, performance improvements, and feature requests


• Understand staff and volunteer user personas and their needs to ensure platforms are tailored to their expectations


• Collaborate with UX/UI designers to create wireframes, mockups, and prototypes that align with user expectations and best practices


• Document platform feedback and deficiencies in need of escalation or resolution in subsequent releases. Directly assist users or stakeholders with more complex use cases


• Utilize various analytical tools, such as Google Analytics and Tableau, to extract meaningful insights and generate reports on platform performance


• Financial OU Operating Support - Develop financial database for tracking the Geo Unit’s non-banking financial data


• Treasury, Legal & Compliance, Audit & Tax Liaison – coordination with these teams on OU financial projects


• Oversee GIEEE financial processes for India Sections & Council


• Maintain & update all volunteer financial process training materials for Geo Units (websites, manuals, Sections Congress, Treasurer Training and Region Meetings) and ensure compliance with all applicable governance documents.


• Must be able to identify and analyze issues and problems and recommend/ implement solutions


• Performs other duties as assigned

Education

• Bachelor's degree or equivalent experience Finance, Accounting, Economics or Business Administration Req


• Associate's degree or equivalent experience Information Technology or Information Systems Pref

Work Experience

• 4-7 years Req

Skills and Requirements

• Must possess strong project management skills and the ability to create relationships and strategic partnerships across the IEEE


• Successful record of increasing efficiency, accuracy, and financial visibility by creating, streamlining and improving processes, systems, and reports with the ability to recognizeareas that are prime for such improvement review consideration


• Strong analytical skills and problem-solving capabilities with analytical ability to resolve issues quickly & accurately


• Customer focus, communication and interpersonal skills; Must be able to work well with various levels of staff and volunteers including IEEE senior management and volunteer leadership


• Self-motivated with the ability to undertake complex financial analyses


• Time management and organizational skills to be able to multi-task and to determine priorities in an ever-changing environment with agility and confidence


• Ability to understand the larger picture, within the context of the operating unit and at the IEEE level


• Strong technical and financial knowledge, including understanding of accounting and internal controls


• Working knowledge of Excel, PowerPoint, Oracle, Cloud Software and other MS products


• Detailed and results oriented. Must be able to monitor and check work for accuracy.


• This position works with limited direction, under minimal supervision, and manages the process with general overall guidance

Other Requirements:

As defined in IEEE Policies, individuals currently serving on an IEEE board or committee are not eligible to apply.

PLEASE NOTE: This position is not budgeted for employer-sponsored immigration support, this includes all persons in F (both CPT and OPT), J, H, L, or O status.

For information on work demands and conditions required for this position, please consult the reference document, "Physical, Mental, and Work Environment Standards for IEEE Positions." This position is classified under Category I - Office Positions.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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Disclaimer: This job description is proprietary to IEEE. It outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management’s right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.

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