Secretary I (GRANT FUNDED) at Douglas County Nebraska in Omaha, Nebraska

Job Description:

The Position

TYPING TEST REQUIRED: Your application will NOT be considered unless you take the typing test -


CLICK HERE
to take the typing test now.




(NOTE): The first and last name you enter on the typing test and this application must be exactly the same. DO NOT PLACE A SPACE AFTER YOUR NAME AND DO NOT ENTER A MIDDLE INITIAL ON THE TYPING TEST. If the names are NOT an exact match (including upper and lowercase letters), your typing test score will not be uploaded into your application accurately, as it is completed through an automated process.




TYPING TESTS ARE VALID FOR SIX MONTHS.



Incumbent works under the direction of an assigned Supervisor or designee, organizing and performing secretarial and clerical support duties for Health Department staff in an assigned Section or Program.
Essential Functions

• Answer phone calls for assigned area, direct calls, and greet and direct visitors.


• Establish and maintain effective work relationships with clients, supervisors, County employees, elected officials, attorneys, law enforcement, judges, other agencies, and the public.


• Comply with Civil Service policies and regulations, collective bargaining agreements, County policies, department policies and laws to create a cooperative, safe, respectful and quality work environment.


• Provide the public with appropriate DCHD materials.


• Schedule and book meeting spaces, attend meetings and record minutes/meeting notes.


• Process applications, renewal notices and approval letters for license/permit to operate regulated facilities (e.g. landfills, hazardous waste disposals, septic tanks, wells, pools, non domesticated animals, food permits).


• Perform data entry in various computer systems.


• Maintain and update section calendars (e.g. staff time off, events).


• Forward applications and required information to appropriate person or agency for review, consideration and inspection or approval.


• Process payments (e.g. cash, checks) for fees (e.g. permits, inspections, services).


• Record inquiries/complaints and forward to appropriate person for processing.


• Respond to questions/inquiries referring unusual or technical questions and inquiries to appropriate staff.


• Perform clerical activities (e.g. filing, scanning, drafting letters, copying, faxing, mail, email correspondence).


• Prepare and maintain various records, reports, and correspondence (e.g. mileage reports, time sheets, inspection reports, requisitions, direct pay forms, travel request forms, work order, purchase orders, invoices, and other documentation).


• Serve on interdepartmental or community committees.


• Collaborate with agencies on domestic emergency preparedness.


• Participate in public health emergency response training and respond in a public health emergency.


• Maintain an adequate inventory of office and/or other supplies, coordinating pickup and/or delivery.


• Maintain job knowledge and skill set (e.g. research, training, webinars, seminars, conferences).


• Update and maintain website information.


• Report to work with regular, consistent attendance.


• Perform other duties as assigned and directed.

Education and Work Experience and Other Requirements

• High school diploma or equivalent required.*


• One (1) year of secretarial experience required.*


• Must type forty (40) net words per minute.


• Bilingual (English/Spanish) preferred.


• Completion of a pre-employment criminal record check and conditional offer drug screen required.


• *Equivalent combination of work experience and education may be substituted for requirements on a year-for-year basis.

Physical Requirements & Working Conditions

• The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


• Work is generally performed in an office setting. Noise level is usually moderate. Work hours are typically standard day hours; however, schedule may vary (e.g. evenings, weekends, overtime/extra hours, emergency call-in). Work may be stressful when dealing with time constraints, multiple/changing priorities, limited resources, uncooperative/irate individuals.


• Work requires some physical activity, including extended periods of sitting, reaching, standing, frequent walking, and occasional balancing, kneeling, and bending. Work also requires the ability to frequently lift/carry objects weighing up to 10 pounds and occasionally up to 35 pounds.


• Required sensory abilities include vision, hearing and touch. Visual abilities, correctable to normal ranges, include close, distance and color vision, depth perception, and the ability to adjust focus. Communication abilities include the ability to talk and hear within normal ranges. Incumbent must possess the hand-eye coordination and manual dexterity necessary to operate computers and other equipment.

Douglas County is an EOE - Disability/Veterans


Douglas County offers a comprehensive benefit package including:

• Insurance including health, dental, vision, and life


• Pension


• Sick Leave


• Vacation Leave


• 13 Holidays


• Flex Spending Accounts


• Deferred Income plans (457 plan)


• EAP


• Health Savings Accounts

01

TYPING TEST REQUIRED: Your application will NOT be considered complete unless you take the typing test. If you haven't taken the typing test, go back to the job posting and click on the link. I UNDERSTAND THAT the first and last name I enter on the typing test and this application MUST BE EXACTLY THE SAME. DO NOT PLACE A SPACE AFTER YOUR FIRST OR LAST NAME AND DO NOT ENTER A MIDDLE INITIAL ON THE TYPING TEST. If the names are NOT an EXACT MATCH (including upper and lowercase letters), your typing test score will NOT be uploaded into your application accurately, as it is an automated process. I UNDERSTAND that the typing test may reflect that I passed, but the determination of passing is based upon the typing speed requirement stated in the job posting and not the result provided by the typing website provider. NOTE: Typing Tests are valid for six (6) months. I understand this requirement and have completed my typing test.

• Yes
• No

02

What is the highest level of education you have completed?

• High school diploma/GED
• 1 year of college
• 2 years of college
• 3 or more years of college
• Bachelor's Degree

03

How many years of secretarial experience do you have?

• Less than one year
• One year
• Two years
• Three years
• Four years
• Five or more years

04

Are you bilingual in English/Spanish?

• Yes
• No

05

Are you able to successfully perform the Essential Functions of the job with or without reasonable accommodation?

• Yes
• No

06

Are you able to meet the Physical Requirements and Working Conditions of this position with or without reasonable accommodation?

• Yes
• No

07

If you answer yes to claiming Veteran's Preference, you must attach to your application, before submission, a copy of your DD214 including page 4 identifying your character of service (and IF disabled, verification of disability from the VA), OR if you are a spouse of a 100% disabled veteran, you must attach a copy of your spouse's DD214, showing character of service, a copy of the veteran's disability verification from the Department of Veteran's Affairs demonstrating a 100% permanent disability rating, and proof of marriage to the veteran; OR if you are a spouse of an active service member, you must attach a copy of your spouse's active service orders and proof of marriage to the active service member. I understand this requirement that documents must be attached.

• Yes
• No
• I am not claiming Veteran's Preference

08

This is a grant-funded position and funds are not guaranteed. Should the funds no longer be available, the position may be eliminated. Is this acceptable to you?

• Yes
• No

09

Are you able to work Monday through Friday from 8:00 am to 4:30 pm?

• Yes
• No

10

The pay range salary for this position is $19.22 to $21.15 per hour. Is this acceptable to you?

• Yes
• No

Required Question


Employer Douglas County (NE)

Address 1819 Farnam Street, Suite 505

Omaha, Nebraska, 68183

Phone 402-444-6188


Website http://hr.douglascounty-ne.gov/employment Apply Now