Mailroom Clerk/Admin at Beacon Hill Staffing Group, LLC in Raleigh, North Carolina

Job Description:

Position Overview:



We are seeking a detail-oriented, organized, and reliable Mailroom Clerk to join our team. The ideal candidate will be responsible for the accurate handling, sorting, distribution, and processing of all incoming and outgoing mail, packages, and sensitive documents. This role plays a key part in maintaining the smooth operation of office logistics, ensuring confidentiality, and supporting various administrative functions.




Key Responsibilities:





Mail Handling:

• Receive, date-stamp, sort, and distribute incoming and outgoing mail and packages in a timely and accurate manner.


• Scan and route immigration-related documents such as receipts, approvals, rejections, and certificates to the appropriate internal departments.


• Ensure the secure handling of confidential and sensitive materials, delivering to the correct recipients.

Office Equipment Maintenance:

• Keep printers, copiers, and other office machines stocked with paper and supplies daily.


• Replace printer and copier toner cartridges as required.


• Monitor unclaimed print jobs and distribute them to the correct individuals to ensure privacy and organization.

Inventory & Supply Management:

• Manage inventory of mailroom and office supplies, ordering replenishments as needed.


• Receive and process package and vendor deliveries.


• Oversee cleanliness, stocking, and maintenance of kitchen areas.

Office Support:

• Assist with office moves, equipment setup, or other administrative tasks as needed.


• Provide support to the Support Services Coordinator on special projects or daily operations.

Packaging & Document Preparation:

• Scan and log tracking labels and review sheets for each case, including regular and CAP cases.


• Upload scanned tracking information to VisatraxCostSplitting system.


• Prepare, label, and package outgoing petitions and correspondence to appropriate USCIS locations.


• Consolidate approvals and receipts into searchable PDFs and maintain organized digital files.


• Print and prepare client petitions, attach payment checks, and ready documents for attorney review.


• Ensure proper signatures, photos, and documentation are included before shipment.


• Track and log all outgoing CAP cases and maintain Excel tracking sheets.


• Assemble approval packages for Foreign Nationals as necessary.


• Perform other related duties to ensure efficiency and compliance.

Qualifications:

• High School Diploma or equivalent required; Associate degree preferred.


• Prior experience in a mailroom, administrative, or clerical role preferred.


• Strong attention to detail and organizational skills.


• Ability to handle confidential materials with discretion.


• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and document management systems.


• Familiarity with scanning, filing, and shipping processes.


• Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.


• Strong communication and teamwork skills.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.



California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.


If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/


Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.


Company Profile:


Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.


Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.


Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .


Benefits Information:


Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.


We look forward to working with you.


Beacon Hill. Employing the Future (TM)
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