Secretary V - 005266 at University of South Alabama in Mobile, Alabama

Job Description:

Posting Details

Position Information

Position Number	005266
Position Title	Secretary V - 005266
Division	Academic Affairs
Department	421200 - Marine Sciences
Minimum Qualifications	High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education and experience may be considered.
Preferred Qualifications
Job Description Summary	The University of South Alabama’s department of Marine Sciences is seeking to hire a Secretary V. Interested candidates should apply to be considered.

Essential Functions

These are the job duties required of the position.

Essential Functions

Collaborates with the Director on day-to-day management of the department’s activities. Collaborates with the Stokes School of Marine and Environmental Sciences (SSoMES) faculty and staff to accomplish tasks. Performs all clerical functions for SSoMES. Ensures that all documents are filed electronically in their proper place. Hires and supervises student workers. Runs reports as needed using Banner or other systems. Assists with creating fliers, postcards, signage and printing as needed. Interacts with the public by telephone, email and in-person. Keeps the SSoMES calendar for room reservations and arranges various appointments. Assists with preparing contract documents as well as technical reports. Assists with staff or department meetings. Manages office needs including the following tasks: ordering office supplies, maintaining office equipment, handling computer center requests, and office furniture requests as needed. Manages and updates SSoMES website using University resources. Assists in making arrangements for meetings including space, time and place, informs participants of topics to be discussed and may provide participants with background information. Receives and routes telephone calls and answers routine questions regarding standard policies and procedures under the supervisor’s jurisdiction. Assists with greeting, announcing, and routing visitors as needed. Maintains alphabetical and chronological files. Regular and prompt attendance. Ability to work schedule as defined and overtime hours as required. Related duties as required.

Posting Information

Number of Vacancies	1
Position End Date (if temporary)
Job Open Date	03/22/2025
Job Close Date
Open Until Filled	Yes
Special Instructions to Applicants
Working Days	Monday - Friday
Working Hours	8:00 a.m. - 5:00 p.m.
Job Location	Main Campus
Full-time or Part-Time	Full Time
Regular or Temporary	Regular

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Are you at least 18 years of age?
   • Yes
   • No
2. * Do you have a legal right to work in the United States?
   • Yes
   • No
3. * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
   • Yes
   • No
4. * What is the highest level of education you have completed?
   • Less than High School
   • High School Diploma or equivalent
   • Associates Degree
   • Bachelors Degree (or will obtain within 6 months)
   • Masters Degree (or will obtain within 6 months)
   • Terminal Degree (or will obtain within 6 months)
5. * How many years of related experience do you have?
   • Less than 1 year
   • Between 1 - 3 years
   • Between 3 - 5 years
   • Between 5 - 7 years
   • More than 7 years
6. * How did you hear about this position?
   • USA website
   • LinkedIn
   • Zip Recruiter
   • Indeed
   • HigherEd Jobs
   • Alabama Career Center / Alabama Works
   • Facebook
   • Word of mouth
   • Other

Applicant Documents

Required Documents

Optional Documents

1. Resume
2. Cover Letter

The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.

EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.

Annual Security and Fire Safety Report
The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.



Equal employment opportunity, including veterans and individuals with disabilities.

PI266121179

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