Registrar Assistant at Indiana University in Gary, Indiana

Job Description:

Department



REGISTRAR (NW-REG-IUNWA)



Department Information



The Office of the Registrar is responsible for official student academic and courses records and plays an important part in ensuring the university runs smoothly. In partnership with other campus units, we facilitate course scheduling, registration, enrollment, grade processing, degree certification, and more.



Job Summary

• Develops and implements processes and procedures to ensure compliance in student enrollment, grades, registration, records, course management, and room scheduling and reporting.


• Oversees complex processes, such as grade appeals and corrections.


• Serves as a resource for academic advisors, students, and other university constituents and advises on matters such as course offerings, grading policies, transcripts, student verification of enrollment, and other related registrar services.


• Assists with the processing of final grades, transfer credit, and advanced placement results.


• Oversees the creation of academic documents such as transcripts, certifications of enrollment and degree, and diplomas.


• Oversees the collection, creation, updates, and maintenance of course data.


• Ensures accuracy; understands relationship to functions such as enrollment and grading.


• Assists with determination of class and exam scheduling and the course registration process.


• Coordinates schedule of classes among university's schools and colleges.


• Adheres to university policies related to class meeting times, final exams, and enrollment limits.


• Performs audits and prepares reports on degree progress, grades, graduation eligibility, and degree conferral to ensure timely completion of diploma processing and notification for students with unsatisfactory academic progress or other related issues.


• Works collaboratively with staff across various university functions, including areas such as colleges and schools, bursar, admissions, and financial aid/scholarships.


• Ensures compliance with and educates faculty and staff on FERPA and university policy related to registrar operations.

Qualifications



Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.


EDUCATION



Required

• Bachelor's degree in business, public policy, data science, information systems or related field

WORK EXPERIENCE



Preferred

• Some experience in student services, higher education, business, or related field. Experience working with complex data and/or records services in a team environment preferred.


• 3 years experience in student services, higher education, business, or related field.

SKILLS



Required

• Proficient communication skills


• Maintains a high degree of professionalism


• Demonstrates time management and priority setting skills


• Demonstrates a high commitment to quality


• Possesses flexibility to work in a fast paced, dynamic environment


• Seeks to acquire knowledge in area of specialty


• Excellent organizational skills


• Demonstrates excellent judgment, tact, and diplomacy


• Commitment to working with people of diverse backgrounds


• Highly developed customer relations skills


• Ability to interpret federal, state, and institutional rules and regulations and required procedures associated with compliance required

Working Conditions / Demands



This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.



Work Location



Gary, Indiana



Advertised Salary



$45,000.00 - $50,000.00 per year



Benefits Overview



For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance


• Health savings account with generous IU contributions


• Healthcare and dependent care flexible spending accounts


• Basic group life insurance paid by IU


• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance


• Base retirement plan with generous IU contributions, subject to vesting


• Voluntary supplemental retirement plan options


• Tuition subsidy for employees and family members taking IU courses


• 10 paid holidays plus a paid winter break each year


• Generous paid time off plans


• Paid leave for new parents and IU-sponsored volunteer events


• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.



Job Classification



Career Level: Core


FLSA: Exempt


Job Function: Student Services


Job Family: Registrar


Click here to learn more about Indiana University's Job Framework.



Posting Disclaimer



This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.


If you wish to include a cover letter, you may include it with your resume when uploading attachments.



Equal Employment Opportunity



Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.



Campus Safety and Security



The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.



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