Workforce Operations Specialist at UC HEALTH LLC in Cincinnati, Ohio

Job Description:

Workforce Operations Specialist, Full-time, First Shift

UC Health is hiring a full-time Workforce Operations Specialist for the UC Medical Center

The Workforce Operations Specialist will be facilitating the staffing management process to include; schedule development, appropriate resource allocation, payroll processing, and attendance compliance workflows.

About University of Cincinnati Medical Center

As part of the Clifton Campus of UC Health, Greater Cincinnati's academic health system, University of Cincinnati Medical Center has served Greater Cincinnati and Northern Kentucky for nearly 200 years. Each year, hundreds of thousands of patients receive care from our world-renowned clinicians and care team. Our experts utilize the most advanced medical knowledge and technology available, providing a level of specialty and subspecialty medical care that is not available anywhere else in Greater Cincinnati.

At UC Health, we're proud to have the best and brightest teams and clinicians collaborating toward our common purpose: to advance healing and reduce suffering. As the region's adult academic health system, we strive for innovation and provide world-class care for not only our community, but patients from all over the world. Join our team and you'll be able to develop your skills, grow your career, build relationships with your peers and patients, and help us be a source of hope for our friends and neighbors. UC Health is committed to providing an inclusive, equitable and diverse place of employment.

• Minimum Required: High School Diploma or GED Preferred
• Associate's Degree Preferred
• Payroll processing and/or Accounting courses
• Minimum Required: 1 - 2 Years equivalent experience
• Preferred: 3 - 5 Years equivalent experience

Join our team to BE UC Health. Be Extraordinary. Be Supported. Be Hope. Apply Today!

About UC Health

UC Health is an integrated academic health system serving Greater Cincinnati and Northern Kentucky. In partnership with the University of Cincinnati, UC Health combines clinical expertise and compassion with research and teaching-a combination that provides patients with options for even the most complex situations. Members of UC Health include: UC Medical Center, West Chester Hospital, Daniel Drake Center for Post-Acute Care, Bridgeway Pointe Assisted Living, University of Cincinnati Physicians and UC Health Ambulatory Services (with more than 900 board-certified clinicians and surgeons), Lindner Center of HOPE and several specialized institutes including: UC Gardner Neuroscience Institute and the University of Cincinnati Cancer Center. Many UC Health locations have received national recognition for outstanding quality and patient satisfaction. Learn more at uchealth.com.UBI Reporting/Tracking

• Perform regular audit and review of UBI employee timecards to ensure compliance with UC Health Policies for accuracy and minimum required hours worked.
• Maintain and update UBI spreadsheet and prepare quarterly reports on UBI compliance and share results with department leaders for follow up and adjustments as needed.

API Payroll Processes

• Review and audit employee work time records in API to ensure accuracy and compliance. Validate time records when complete.
• Provide guidance, assistance, and solutions to managers, supervisors and associates with questions regarding API.
• Monitor daily clocking and schedule changes for accuracy.
• Troubleshoot and correct errors, issues, and other non-conforming records in API.
• Prepare variance reports for leaders (email weekly) and follow up to ensure timecards are updated and correct.

Time & Attendance Tracking Process for UC Health cost centers

• Perform time and attendance audits for all staff in API
• Manage the reporting and tracking process for Time & Attendance - if leaders do not make requested changes, working to make updates in system
• Working with Department Leadership to ensure Time & Attendance policies are followed for coaching and corrective action, including appropriate documentation for the employee's HR file.

Staffing Forecasting and Smoothing

• Responsible for reviewing upcoming 6 week schedules with department leadership to ensure smoothing of staffing levels
• Auditing Pay Distribution (Daily Hours)
• Provide guidance, assistance, and solutions to leaders on schedule builds and maintenance process in API
• Accountable to Department Directors and CSO Leadership for forecasting staffing gaps and escalating critical gaps on a weekly basis

UBI Reporting/Tracking

• Perform regular audit and review of UBI employee timecards to ensure compliance with UC Health Policies for accuracy and minimum required hours worked.
• Maintain and update UBI spreadsheet and prepare quarterly reports on UBI compliance and share results with department leaders for follow up and adjustments as needed.

API Payroll Processes

• Review and audit employee work time records in API to ensure accuracy and compliance. Validate time records when complete.
• Provide guidance, assistance, and solutions to managers, supervisors and associates with questions regarding API.
• Monitor daily clocking and schedule changes for accuracy.
• Troubleshoot and correct errors, issues, and other non-conforming records in API.
• Prepare variance reports for leaders (email weekly) and follow up to ensure timecards are updated and correct.

Time & Attendance Tracking Process for UC Health cost centers

• Perform time and attendance audits for all staff in API
• Manage the reporting and tracking process for Time & Attendance - if leaders do not make requested changes, working to make updates in system
• Working with Department Leadership to ensure Time & Attendance policies are followed for coaching and corrective action, including appropriate documentation for the employee's HR file.

Staffing Forecasting and Smoothing

• Responsible for reviewing upcoming 6 week schedules with department leadership to ensure smoothing of staffing levels
• Auditing Pay Distribution (Daily Hours)
• Provide guidance, assistance, and solutions to leaders on schedule builds and maintenance process in API
• Accountable to Department Directors and CSO Leadership for forecasting staffing gaps and escalating critical gaps on a weekly basis

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