Physician Admin Assistant - Palm Beach Specialists (Full Time, Day shift) at Nicklaus Children's Health System in West Palm Beach, Florida

Job Specific Duties

• Answers and screens calls for Physician(s) and Leader regarding patients, medical results, pharmacy prescriptions, and refills in a professional manner. Takes messages as needed. 


• Assists Physician(s) and Leader in filling out credentialing applications, medical license requirements, and current memberships. 


• Maintains a log of Physicians’ Continuing Medical Education credits, all associated expenses, and teaching hours. 


• Checks documentation being submitted for Physician's attention to ascertain all relevant data, files, signatures, etc. are included. 


• Coordinates and schedules surgeries, procedures, and diagnostic testing for patients. Obtains authorizations and follow-up on pending requests in order to meet patient needs. 


• Gathers data for general information purposes or special reports, contacting other employees, departments, agencies, and individuals for additional documents and/or reports as necessary.


• Prepares medical reports and/or documents for Leader's or Physician's approval. 


• Makes appointments and maintains calendar, recording such items as medical conferences, rounds, schedules, consultation requests, etc. 


• Acts as liaison between employees, agencies, and other physician practices. 


• Orders medical and office supplies. Responsible for equipment and repairs. 


• Processes all travel applications and makes travel arrangements including hotel reservations. 


• Transcribes letters, memoranda, medical examinations, clinical referrals, case summaries, initial workups, consent forms, laboratory reports and/or research summaries. 


• Prepares PowerPoint presentations for meetings and forums. Prepares and maintains medical records and documents such as abstracts and medical case histories.