Office Manager at Ultimate Staffing Services in Brooklyn Park, Minnesota

Job Description:

Position Overview



Ultimate Staffing Services is actively seeking an experienced Office Manager to join their client's team in Minnesota. This role is integral to ensuring smooth office operations and supporting various administrative functions. The ideal candidate will have a knack for organization and a proactive approach to office management.

Responsibilities

• Manage and organize office operations and procedures, including bookkeeping, accounts receivable, accounts payable, information management, filing systems, and supplies.


• Assist with HR activities as needed.


• Order and maintain office supplies and inventory.


• Oversee safety protocols and act as a first responder for any issues that arise.


• Coordinate with phone systems, security, printer, computer, and IT company for any issues.


• Assist in operational practices such as modifying labor reporting from the plant with floor managers.


• Maintain a positive, empathetic, and professional attitude in all interactions.


• Build sustainable relationships of trust through open and interactive communication with customers and colleagues.


• Acknowledge and resolve customer phone calls, emails, and complaints.


• Process orders, forms, applications, and requests.


• Contribute to team effort by accomplishing related results as needed.


• Support and drive the company culture through work pride and accountability.


• Collaborate with management to identify opportunities for process improvement.


• Provide direct administrative support, including scheduling appointments, meetings, events, booking travel, and maintaining filing systems.


• Maintain office equipment, manage vendors, and coordinate food delivery as needed.

Qualifications

• Excellent verbal and written communication skills.


• Collaboration skills with a customer service-focused attitude.


• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.


• Ability to work independently and as a member of various teams and committees.


• Detail-oriented, consistent, with a strong work ethic, and takes pride in work.


• Good judgment with the ability to make timely and sound decisions.


• Demonstrated ability to plan and organize projects.


• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.


• Bachelor's degree (B. A.), equivalent, or two to four years of office manager experience, or equivalent combination of education and experience.


• Proficient in Microsoft Office or related software necessary to complete logs of records.

Required Work Hours



Monday to Friday, during first shift hours.

Benefits



Competitive pay range of $28 to $32 per hour.


All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions. Apply Now