Vendor Management Specialist at i3 in Huntsville, Alabama

Job Description:

Overview
Integration Innovation, Inc. (i3) is seeking a highly skilled and detail-oriented Vendor Management Specialist to join our team in a dynamic government contracting environment. The ideal candidate will have a strong background in managing vendor relationships, contract administration, and compliance within the public sector. This role is crucial in ensuring that our government contracts are supported by reliable, high-quality vendors who meet both regulatory and performance standards. Successfully interfacing with customer stakeholders, internal team stakeholders, OEMs, and sensor development subcontractors is paramount.


The successful candidate must be able to work in a fast-paced, growing small business environment as a team player performing a variety of functions to administer, monitor and track all vendor relations including but not limited to: T&M, FFP, IDIQ, CPFF, and Task Order contract types. The Vendor Management Specialist must be customer focused, having the ability to develop innovative solutions to a variety of complex vendor challenges; excellent verbal and written communication and presentation skills to accurately communicate with team members, customers, and vendors; exceptional interpersonal and leadership skills to influence and guide team managers, customers and other external parties.
Responsibilities

• Vendor Relationship Management: Serves as a liaison between the Program Management Team and the Subcontract Administrators to improve communication, define requirements and reduce risk during Contract execution. Establish and maintain strong relationships with vendors to ensure communication is clear, schedules are met, and all parties are informed of program changes and risks are identified.
• Requirement Development: Assists the Program Team in developing and refining requirements before the formal solicitation process. Duties include but are not limited to creating Statements of Work, conducts market research, and drafts sole-source justifications as needed. Increases communication between the Program Management team and the Subcontract Administrator during the initial phases of Contract development.
• Monitor Vendor Performance: Track and evaluate vendor performance against the established metrics and deliverables identified in the Contract. Coordinate performance issues with the Contract Administrator and assist in developing corrective actions as needed.
• Assist with Compliance Oversight: Serves as a liaison between the Program Management Team and the Subcontract Administrators to help ensure that vendors comply with all applicable federal, state, and local government contracting regulations, including security requirements, data protection, and service level agreements. Support internal and external audits as required.
• Risk Management: Identify and assess potential risks related to vendor performance, financial stability, and compliance. Work with legal and procurement teams to develop mitigation strategies.
• Reporting and Documentation: In coordination with the Contract Administrator, prepare and maintain comprehensive records of vendor performance, contract execution, and communications. Generate reports for internal and external stakeholders as required.
• Collaboration: Work closely with procurement, finance, legal, and program management teams to ensure alignment of vendor management strategies with organizational goals and compliance requirements. Coordinate with Subcontract Administrators and Program Finance to help identify and resolve issues. Help resolve issues, improve communication and assist the program management team in requirement generation in support of procurement actions.
• Issue Resolution: In coordination with the Program Management Team, Contracts, Subcontracts, Procurement and Program Finance team members, help resolve disputes, performance issues, or any contractual concerns with vendors.

Qualifications
Education/Experience

• Bachelor's degree in Business Administration, Management, Acquisition, Supply Chain Management, or other related field. Additional experience may substitute for degree.
• Minimum of 8 years of experience in vendor management, contract management, or procurement, ideally within the government contracting sector.
• Strong understanding of Federal Acquisition Regulation (FAR) and other relevant government contracting standards.
• Understanding of OTA agreements.
• Knowledge of procurement processes and compliance regulations in government contracting.
• Excellent communication and negotiation skills, with the ability to manage multiple vendor relationships simultaneously.
• Strong analytical and problem-solving skills, with the ability to multitask, address/solve complex issues, analyze data and make informed decisions.
• Attention to detail and the ability to manage multiple tasks and deadlines efficiently.
• Proficient in MS Office Products (Excel, Word, PowerPoint, etc.)
• Ability to obtain and maintain a DoD security clearance.
• U.S. Citizenship is required.

Knowledge/Skills

• Knowledge of office administration and procedures.
• Exceptional judgment capabilities and relationship management skills.
• Excellent communication, teamwork, and client service skills; ability to clearly communicate in discussions and written documents, and to deliver feedback clearly and tactfully.
• Interact and communicate with a diverse array of customers and staff in a professional, effective, and courteous manner.
• Work independently with accountability for accurate and complete results.
• Be extremely organized and exceptionally detail oriented.
• Manage time wisely and prioritize tasks.
• Provide superior customer service.
• Multi-task in a pleasant manner.
• Work well under pressure.

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; handle or feel; and reach with hands and arms.
• The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must be able to lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
• Regular i3 hours are 8:00 a.m. - 5:00 p.m. Monday-Friday, however, additional hours may be required on occasion. Regular and punctual attendance is required.

About i3
i3 is a technically diverse, 100% team member owned business, headquartered in Huntsville, Alabama specializing in missile and aviation systems engineering and logistic services, electronic warfare and electromagnetic effects analysis, UAS system integration and flight operations, full lifecycle C5ISR engineering services, cybersecurity and IT/IA innovative solutions and virtual training, simulation & serious game development and implementation. We have established a broad offering of products and capabilities collectively providing decades of experience supporting the full complement of DoD military services, Missile Defense Agency, National Aeronautics and Space Administration, and a variety of other Government organizations and private industry customers.


Perks of being a team member owner include:

• Long-term financial security
• Higher job satisfaction
• Greater job security
• Personal and professional growth
• Great company culture

Other outstanding benefits:

• Excellent insurance coverage
• 401(k) match
• Generous PTO
• Health and wellness incentives
• Tuition and certification reimbursement
• Countless opportunities to give back to the community through i3 Cares

We work hard. We compete hard. We play hard. Apply now to join us! Apply Now