Administrative Assistant-II at Villanova University in Villanova, Pennsylvania

Job Description:

Villanova University

Posting Details

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Posting Details (Default Section)

Posting Number:	20254317S
Position Title:	Administrative Assistant-II
Position Type:	Staff
Location:	Villanova, PA
Recruitment Type:	Internal/External Applicants
Work Schedule:	full-time/12-months
Avg Hours Week
Department:	330-Health Promotion
Position Summary:	Under the supervision of the Director, the administrative assistant will greet visitors, oversee student administrative assistants, report on office budget activity, review and edit office Web site pages and resource materials, facilitate campus announcements across various Student Life and University outlets to promote office initiatives, coordinate the tracking of Vector online courses, and assist with all daily operations of the office. Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand, respect and can contribute to the University’s mission and values.
Duties and Responsibilities:	Greets visitors, answers phone calls, directs internal and external consituents to appropriate resources, and responds to e-mails through the healthbytes@villanova.edu office account. Reviews and edits office Web pages and other office materials (Microsoft Teams, print materials, Stall Street Journal, Thrive 365 programming menus, etc.) on a routine basis to ensure accuracy. Assists the Director with tracking incoming student completions of online courses; and all office event and well-being coaching engagements. Manages the schedules of student admininstrative assistants, delegates assignments, and oversees their daily performance. Tracks budget, manages invoice payments, and prepares procurement card monthly reports. Manages Health Services Building Room 200 reservations. Orders all supplies for the office which includes coordination of materials with other departments. Maintains organization of all office programming materials. Assists with setup for all programs as needed. Perform additional duties and assist with special projects as assigned.
Minimum Qualifications:	Formal Education High School diploma is required. Minimum Work Experience Minimum of 3 years of general administrative assistant work experience. Minimum of 1 year experience working with the computer software required for the position. Specific Job Knowledge General knowledge of office management procedures and specific administrative skills. Specific knowledge of Microsoft Word and Publisher, Excel, Banner and Front Page or other webpage design software. Understands and appreciates the mission and values of Villanova University. Excellent oral and written communication skills, as well as strong organizational and interpersonal skills. Ability to operate under general direction with appropriate supervision.
Preferred Qualifications:
Physical Requirements and/or Unusual Work Hours:	Health promotion programs are held off site which may require carrying of supplies up to 25 pounds and standing for 3-4 hour periods of time.
Special Message to Applicants:
Posting Date:	03/17/2025
Closing Date (11:59pm ET):
Salary Posting Information:	Commensurate with experience.
Salary Band:	11
Job Classification:	non-exempt

References Needed

References Needed

Minimum Number of References Needed	3
Maximum Number of References Needed	3

Supplemental Questions

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1. * How did you first hear of this employment opportunity?
   • Indeed.com
   • Higheredjobs.com
   • LinkedIn
   • Glassdoor
   • Chronicle Vitae
   • Academic Keys
   • PA CareerLink/JobGateway
   • Professional Affiliation/Trade Website
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   • Advertisement in Academic or Professional Publication
   • Referred by a current employee
   • Referred by a friend, family member, or former employee
   • Heard about it at a conference or career fair
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