Executive Assistant at Ultimate Staffing Services in Roseville, Michigan

Job Description:

We are seeking an Executive Assistant to serve as a key support system for our client's senior leadership team. The ideal candidate will be an organized, proactive problem solver with outstanding communication abilities and a sharp eye for detail. This role requires previous administrative experience in an office setting and assisting management. Given the fast-paced and ever-changing nature of executive operations, we are seeking someone who is adaptable, reliable, and capable of maintaining the highest level of discretion.


Key Responsibilities:
Assist company owners in achieving strategic objectives and ensuring smooth daily operations.
Facilitate internal and external communications by coordinating with executives and stakeholders on various projects and assignments.
Organize and prioritize tasks to align with leadership goals, ensuring efficiency and adherence to best practices.
Duties Include:
Handle sensitive executive matters with confidentiality, discretion, and professionalism.
Gather and analyze data to prepare reports and presentations.
Serve as a representative of the company and its leadership, demonstrating strong judgment and follow-through.
Optimize executive time by conducting research, compiling information, and preparing materials in advance.
Oversee scheduling, calendar management, and logistical coordination.
Provide administrative and operational support to ensure office efficiency.
Manage team communications and coordinate internal and off-site events.
Execute special projects and ad hoc tasks as assigned.


Required Qualifications:
Minimum of four years of experience in an administrative role supporting senior leadership.
Bachelor's degree required.
Strong proficiency in office productivity tools, with the ability to quickly adapt to new software and systems.
Dedication to excellence, consistently performing at the highest level.
Exceptional communication skills and the confidence to interact with individuals at all levels.
Ability to think critically and act with urgency in a fast-paced environment.
A flexible, team-oriented mindset, open to change and ready to tackle challenges head-on.


All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.