Administrative Generalist Coordinator at Indiana University in Indianapolis, Indiana

Job Description:

Department



CLINICAL TRANSLAT SCI (CTSI) (IN-DMCT-IUINA)



Department Information



No job description available



Job Summary



Department-Specific Responsibilities

• Provides coordination and programmatic support for the Indiana Clinical and Translational Institute (CTSI) Central Office and 2 additional key programs.


• Serves as key point of contact for Suite 1000 staff, faculty and visitors' needs.


• Provides the Tracking and Evaluation program with administrative support with data quality assurance and database maintenance.


• Supports the Assistant Business Manager with financial documentation including the initiation, tracking and monitoring of equipment and expenses, and reconciliation of expenses.


• Initiates and processes through completion purchase requisitions via BUY-IU for a variety of transactions for the Indiana CTSI. This includes the purchase of supplies, contract purchases, subcontract requests, and check requests for vendor payments.


• Initiates and processes through completion trip authorization and reimbursement requests for various administrative leaders via Chrome River.


• Responsible for Tracking and Evaluation team's meeting and working group scheduling needs, logging and planning timelines for data requests and deadlines, and responding to general requests for access to forms and data.


• Assists in the maintenance, completion and management of data quality for specific data repositories (e.g. confirming name, email, institution, department/area of expertise, etc. for quarterly lists of investigators served).


• Serves as an office manager i.e. access, mail, suite maintenance, etc.

General Responsibilities

• Evaluates office production, revises procedures, or devises new forms to improve efficiency of workflow.


• Organizes office operations and procedures, such as creating Word or Excel files, bookkeeping, and preparation of payrolls, flow of correspondence, filing, requisition of supplies, and other office services.


• Oversees opening, sorting, and routing of incoming mail, answers correspondence and prepares outgoing mail.


• Purchases and maintains office supplies and equipment, as well as budget expense control.


• May be part of a team to select and train other staff and allocate tasks and assignments to lower-level appointed staff and monitor their performance.


• May assist with administrative needs related to the daily operations, planning, and implementation of various or multiple student services or department initiatives.


• May work on office projects engaging others to collaborate and accountable to see through to completion.


• May perform other duties related to maintaining an internal website and/or working with social media.

Qualifications



Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.


EDUCATION



Required

• High school diploma or equivalent (such as HSED or GED)

WORK EXPERIENCE



Required

• 4 years of relevant experience

SKILLS



Required

• Proficient communication skills


• Effective interpersonal skills


• Excellent organizational skills


• Demonstrated ability to maintain confidential information


• Demonstrates excellent judgment and decision making skills


• Maintains a high degree of professionalism


• Ability to simultaneously handle multiple priorities


• Demonstrated time management and priority setting skills


• Ability to lead/manage others


• Proficient in Microsoft Excel

Working Conditions / Demands



This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.



Work Location



Indianapolis, Indiana


This position is eligible to work a hybrid schedule (mix between remote and in-person work), subject to change in the future based on university policy and business needs.



Benefits Overview



For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance


• Health savings account with generous IU contributions


• Healthcare and dependent care flexible spending accounts


• Basic group life insurance paid by IU


• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance


• Base retirement plan with generous IU contributions, subject to vesting


• Voluntary supplemental retirement plan options


• Tuition subsidy for employees and family members taking IU courses


• 10 paid holidays plus a paid winter break each year


• Generous paid time off plans


• Paid leave for new parents and IU-sponsored volunteer events


• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.



Job Classification



Career Level: Mastery


FLSA: Nonexempt


Job Function: General Administration


Job Family: Administrative Generalist
Click here to learn more about Indiana University's Job Framework.



Posting Disclaimer



This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.


If you wish to include a cover letter, you may include it with your resume when uploading attachments.



Equal Employment Opportunity



Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.



Campus Safety and Security



The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.



Contact Us



Request Support
Telephone: 812-856-1234 Apply Now