Proposal Coordinator at Greenman-Pedersen Inc in Suffern, New York

Job Description:

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GPI offers excellent benefits, including a 401(k) plan, ESOP, medical/dental/vision plans, paid time off, and more. GPI is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, or protected veteran status. M/F/D/V



Notice To Third-Party Agencies



GPI does not accept unsolicited resumes from recruiters and/or agencies. Any staffing/employment agency, person, or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of GPI and has the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity.


GPI will not pay a placement fee unless the agency or recruiter has a signed contract with GPI's Corporate Human Resources department in advance of submitting a candidate for consideration. Staffing/employment agencies must submit applicants to the designated GPI recruiter to be eligible for a placement fee. Verbal and written approvals will not be considered a valid contract for service.



Work Authorization



In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one that is subject to U.S. law). Verification of employment eligibility will be required at the time of hire. Visa sponsorship is typically not available for entry-level positions. GPI participates in E-Verify. Know your Right to Work.

Job Description



GPI is seeking a full-time proposal coordinator for our Metro New York branch to support the team in all facets of building engineering design from our Suffern, NY, office. Are you passionate about telling stories that resonate with the target audience? This is something you should consider!


Do you value a company that puts employee satisfaction at the forefront of who they are? If so, GPI wants you!



GPI is a multi-discipline engineering firm providing planning, design, and construction services for transportation infrastructure and building system projects throughout the United States for over 50 years. Ranked in the Top 100 Firms by Engineering News Record, GPI is a forward-thinking, innovative firm with a culture committed to excellence and fosters staff empowerment. For more information, visit: www.gpinet.com


The ideal candidate will be a proactive self-starter eager to embrace the opportunity to learn and grow on the job in a fast-paced environment.


You should be exceptionally organized and detail-oriented, with outstanding written and oral communication skills and the ability to juggle multiple tasks. Experience in a content production role with copy editing, writing, and basic graphic design knowledge is essential.


This position will coordinate proposal development from kick-off to final submission with a focus on overall content quality, team communication, and adherence to deadlines while following established best practices.


This position works closely with technical, marketing, and corporate compliance team members to ensure proposals fulfill all RFP/Q specifications and instructions. Talent at translating complex technical subject material into easily understandable content is a strong plus.


Core duties include gathering, editing, and creating custom proposal components to meet client specifications, including examples of past performance, resumes, subconsultant materials, and supplemental information from multiple internal and external stakeholders.


This position owns the resume and professional license repository and is responsible for ensuring it is up to date for use by proposal teams across the organization.



In your role, you will perform the following duties:

• Coordinate the production of proposals, both short-form and complex, under the direction of the Content and Marketing Lead. You will work with technical staff, other marketing teams across the enterprise, and external stakeholders to ensure timely development and gathering of the technical and cost elements of proposals.


• Analyze and dissect RFP/Qs to create a strategy document at kick-off that outlines the requirements of the proposal, including technical requirements, specified format, and financial elements.


• Produce varied proposal components, including customized resumes, qualifications packages, cover letters, charts/tables, and similar documents using Word, Excel, InDesign, and Photoshop.


• Maintain the reference and subconsultant data repositories, and update periodically.


• Track and update proposals within GPI's CRM platform, Deltek VantagePoint.

• 2+ years of relevant experience - internships count!


• A bachelor's degree in English, communications, marketing, or a related area is preferred, but we will consider all candidates, regardless of degree.


• Flexible attitude and the ability to manage multiple projects simultaneously.


• Comfortable communicating virtually via Microsoft Teams and Outlook.


• Expert with Microsoft Office Suite.


• Experience with Deltek VantagePoint is a plus!


• Experience with Adobe InDesign and Photoshop is even better!


• Some familiarity with the RFP/RFQ/RFI process and the AEC industry is a bonus.

• Read, write, and understand plans and directions given in the English language


• Basic computer skills with the ability to create and edit Microsoft Word and Excel documents, create Outlook emails and utilize SharePoint and Microsoft Teams to communicate with other team members