Project Administration at Ultimate Staffing Services in Austin, Texas

Job Description:

• Assist project managers and teams with administrative tasks, including scheduling, document control, and reporting.


• Maintain and organize project records, contracts, and compliance documents.


• Process invoices, purchase orders, and subcontractor payments while tracking project expenses.


• Coordinate communication between internal teams, subcontractors, and clients.


• Prepare and distribute project-related correspondence, meeting minutes, and reports.


• Ensure all project documentation complies with company policies and industry regulations.


• Track project progress, deadlines, and deliverables, assisting in risk mitigation.


• Support onboarding and compliance documentation for subcontractors and vendors.


• Assist with maintaining construction schedules, procurement logs, and change orders.


• Perform general office duties, including data entry, filing, and handling project inquiries.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions. Apply Now