Office Coordinator at Adena Corporation in Sandusky, Ohio

Job Description:

Position Title: Office Coordinator

Location:Sandusky, OH

Date Posted:03/13/2025

Salary Interval:Hourly Non Exempt

Application Instructions: Application Instructions

Summary: This position will provide general administrative support and assistance for a growing commercial

masonry contractor and precast concrete manufacturer. It is open to individuals with any level of experience,

and the compensation level will be commensurate with experience. The job will split time between working in

Mansfield and Sandusky, but the large majority of the time will be in Sandusky, Ohio.

Position Description:Position Description

Primary job responsibilities include, but are not limited to the following:

• Delivery Ticket and Invoice Review

• Receive and organize material delivery tickets from field supervision and match the delivery ticket to incoming accounts payable invoices
• Review/compare accounts payable invoices to purchase order unit costs to ensure that suppliers are charging the correct unit cost for materials purchased
• Review of sales tax requirements and correcting vendor invoices as needed
• Quantify, track and document cumulative totals of materials delivered and received at the project sites

• Pay Application Document Control

• Assist with completing sworn statements and logging subcontractor and material supplier information on pay applications
• Obtaining material lien waivers for pay applications and following up on any material invoices past due
• Assisting with following up on accounts receivable past due invoices and collecting and sending documents needed to get payment from customers
• Logging accounts receivable invoices for precast concrete customers

• Other Duties

• Assist with obtaining material quotes from vendors
• Ordering and tracking office and shop supplies
• Answering phones and working with “walk up” customers for precast concrete sales
• Manage, track, and document toolbox tox completion by field and shop employees
• Assist with miscellaneous document control duties

PM21

Position Requirements: Position Requirements

Desired Qualifications/Skills:

• Experienced with Microsoft Excel, Microsoft Word, Microsoft Outlook, Bluebeam, Adobe

• Vista accounting software experience is a plus

• Experience with lien waivers is a plus

• Ability to multi-task effectively

• Ability to prioritize work activities

• Ability to work in a team environment

• Strong work ethic and ability to be efficient in getting work completed

• Strong communication skills and customer service experience

PM21

EOE: Equal Opportunity Employer

Equal Opportunity Employer

Pay Range:N/A



Equal employment opportunity, including veterans and individuals with disabilities.

PI265502585

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