Office Manager (60k-70k Attleboro) at Ultimate Staffing Services in Attleboro, Massachusetts

Job Description:

Job Title: Office Manager - Construction Industry


Job Summary:
We are seeking a highly organized and detail-oriented Office Manager with accounting experience to oversee administrative and financial operations in our construction office. The ideal candidate will have a strong background in office management, accounting, and construction industry practices.


Key Responsibilities:


Office Management:
Manage daily office operations to ensure efficiency and organization.
Maintain office supplies, equipment, and vendor relationships.
Oversee document control, filing systems, and record-keeping.
Assist with human resources tasks, including employee onboarding and compliance.
Coordinate communication between field teams, subcontractors, and clients.
Accounting & Financial Duties:
Process accounts payable (AP) and accounts receivable (AR).
Manage payroll, employee time tracking, and expense reports.
Prepare invoices, purchase orders, and financial reports.
Assist with budgeting, cost tracking, and financial forecasting.
Reconcile bank statements and maintain accurate financial records.
Construction-Specific Duties:
Track job costs, project expenses, and material purchases.
Work closely with project managers to ensure accurate financial reporting.
Assist in contract administration, including change orders and lien releases.
Maintain compliance with construction permits, insurance, and licensing.
Qualifications:


Proven experience as an Office Manager, preferably in the construction industry.
Strong knowledge of accounting principles and financial reporting.
Proficiency in QuickBooks, Microsoft Office Suite, and construction management software.
Excellent organizational and multitasking skills.
Strong communication and problem-solving abilities.


All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.