Safety & Fleet Administrative Assistant at Ruppert Landscape in Gaithersburg, Maryland

Job Description:

Ruppert Landscape

Ruppert Landscape provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Ruppert Landscape complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.


Position Title: Safety & Fleet Administrative Assistant

Location: Gaithersburg, MD, United States

Job Category: Administrative

State: Maryland

City: Gaithersburg

Description

With over 50 years in the industry and 2,500+ employees, Ruppert is a leading provider of quality commercial landscaping. Through it all, our focus has always been on growing our people and exceeding customer expectations.

Safety & Fleet Administrative Assistant

Job Description

Provide administrative support to ensure an efficient operation for the safety and fleet departments. Support managers through a variety of tasks related to organization, communication, and compliance.

Requirements

We require a minimum of one year of successful administrative experience in a fast-paced office. The ideal candidate must possess great interpersonal skills, a good attitude, and excellent organizational and time management skills. High School diploma or General Education Degree (GED) req., ability to follow instructions in written and oral form; the ability to track, prioritize, complete multiple tasks, and work without close supervision; proficient in Microsoft Word, Excel, PowerPoint, and Outlook.

Responsibilities

• Maintain the incident spreadsheet and track costs
• Create an initial report of auto & GL claims to Insurance Carriers
• Document and update OSHA Recording Information
• Run MVRs for new hires, and yearly review
• Process department-related invoices
• Manage approved driver tracker and communicate with branches as needed
• Manage vehicle violation notifications
• Manage MDE Fuel tracker for Laytonsville and Company fuel logs
• Enter equipment into JDE
• Assist with Registration renewals
• Obtain and report quarterly mileage
• Assist with PO processing, open position postings, and fleet credit applications
• Reconcile department expense reports (monthly visas)
• Other administrative duties/projects to support Safety & Fleet, as needed

What we Provide

• Competitive salary
• Medical benefits with dental and vision
• Flexible Spending Account
• 401(k) plan
• Flexible work/life balance
• Family-oriented company culture

Ruppert Landscape is an Equal Opportunity and E-Verify Employer

Asistente Administrativo de Flota y Seguridad

Descripción del trabajo
Brindar apoyo administrativo para garantizar la operación eficiente de los departamentos de seguridad y flota. Apoyar a los gerentes a través de una variedad de tareas relacionadas con la organización, la comunicación y el cumplimiento.

Requisitos
Requerimos, mínimo, un año de experiencia administrativa exitosa en una oficina de ritmo rápido. El candidato ideal debe poseer grandes habilidades interpersonales, una buena actitud y excelentes habilidades de organización y gestión del tiempo. Se requiere diploma de escuela secundaria o título GED, capacidad para seguir instrucciones en forma escrita y oral; la capacidad de rastrear, priorizar, completar múltiples tareas y trabajar sin supervisión cercana; competente en Microsoft Word, Excel, PowerPoint y Outlook.

Responsabilidades

• Mantener la hoja de cálculo de incidentes y realizar un seguimiento de los costos.
• Crear un informe inicial de reclamos de automóviles y GL a las compañías de seguros
• Documentar y actualizar la información de registro de OSHA
• Ejecutar MVR para nuevas contrataciones y revisión anual
• Procesar facturas relacionadas con el departamento
• Administrar el rastreador de conductores aprobados y comunicarse con las sucursales según sea necesario
• Administrar notificaciones de infracciones de vehículos
• Administrar el rastreador de combustible MDE para los registros de combustible de Laytonsville y la Compañía
• Introducir equipo en JDE
• Ayudar con las renovaciones de registro
• Obtener y reportar kilometraje trimestral
• Asistir con el procesamiento de PO, publicaciones de posiciones abiertas y solicitudes de crédito de flota.
• Conciliar los informes de gastos del departamento (visas mensuales)
• Otros deberes/proyectos administrativos para apoyar la seguridad y la flota, según sea necesario

Lo que proporcionamos

• Salario competitivo
• Seguro médico, dental, y de visión
• Cuenta de gastos flexible
• Plan de retiro 401(k)
• Equilibrio flexible entre trabajo y vida personal
• Cultura empresarial orientada a la familia

Ruppert Landscape es un empleador que ofrece igualdad de oportunidades y verificación electrónica



Equal employment opportunity, including veterans and individuals with disabilities.

PI265402728

Apply Now