Human Resources Assistant at Schenectady County Community College in Schenectady, New York

Job Description:

Category:: Professional

Subscribe::

Department:: Office of Human Resources

Locations:: Schenectady, NY

Posted:: Jan 31, 2025

Closes:: Open Until Filled

Type:: Full-time

Position ID:: 185219

About SUNY Schenectady County Community College:

SUNY Schenectady County Community College (SUNY Schenectady) is one of the State University of New York's finest two-year colleges located in upstate New York's vibrant and growing Capital Region, with easy access to Boston, NYC, the Adirondack and Catskill Mountains, Montreal and scenic Hudson Valley, all of which are just a few hours away. SUNY Schenectady is a premier college that provides quality, comprehensive education for transfer, career, training and workforce development to a diverse population in a student centered environment. The College offers more than 50 transfer and career programs in science, aviation, culinary, music, and liberal arts, and serves more than 5,000 students. We take pride in being an urban campus with a small town feel.

SUNY Schenectady is dedicated to cultivating an environment that celebrates diversity, prioritizes inclusion, and insists on equitable access. Diversity, equity, and inclusion are central to our vision and mission; we know that to foster a sense of belonging and preserve connectedness, we must create and maintain working and learning spaces that welcome, respect, and appreciate difference. SUNY Schenectady provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status or any other protected category under federal, state and local law. We encourage applications from members of historically underrepresented groups, women, veterans, and persons with disabilities.

Job Description:

SUNY Schenectady County Community College is seeking a full-time Human Resources Assistant in the Office of Human Resources. Reporting to the Executive Director for Human Resources, the Human Resources Assistant assists in the administration of the College's human resources functions, including recruitment and employment activities, classification and compensation, benefits, management of performance and evaluation files, and training and professional development. The Human Resources Assistant also assists the Executive Director in ensuring compliance with federal and state regulations governing personnel.

RESPONSIBILITIES

• Serves as the primary administrative support to the Executive Director


• Provides clerical support to the HR department


• Maintains multiple appointment calendars


• Maintains the integrity and confidentiality of physical and electronic human resource files and records, including maintaining accurate and complete personnel files including and the preparation of new files and purging of inactive files


• Works with office staff to update and maintain documents on SharePoint and College website


• Assists in compiling information and statistics for department and regulatory reporting


• Reviews and maintains department specific logs and materials for regulatory and policy compliance


• Assists with development, implementation and communication of polices


• Assists with administrative duties with regard to recruitment such as scheduling interviews, scheduling new employee orientation, conducting background checks, drafting of employment offer letters, creating personnel files


• Provides administrative support with the planning and coordination of special events such as the employee service awards program, benefits enrollment, professional training and development


• Maintains a database of employees for service awards, tenure, and promotions


• Drafts, maintains and updates forms and communication materials


• Answers frequently asked questions from customers including applicants, employees, and former employees relative to their application status, onboarding, benefits, HR system inquiries, and standard policies and procedures; refers more complex questions to appropriate staff or management.


• Performs other duties as assigned

Requirements:

Minimum Qualifications:

• Bachelor's degree


• At least one (1) year experience working directly in a human resources role


• At least one (1) year experience as an administrative assistant for an Executive leader.


• Strong computer skills, including experience manipulating excel spreadsheets, drafting and modifying communication materials, and data management


• Ability to work independently and with all levels of staff and faculty


• Interpersonal with the ability to manage sensitive and confidential information with tact, professionalism, and diplomacy


• Organizational skills and attention to detail


• Excellent time management skills with a proven ability to meet deadlines


• Strong analytical and problem-solving skills


• Successful candidate must be customer service oriented and possess excellent written and verbal communication skills, be able to prioritize workflow, multi-task, and be resourceful.

Preferred Qualifications:

• Human Resource experience in a community college, higher education or public sector environment


• Knowledge of HR Banner enterprise system


• Knowledge of Interview Exchange applicant tracking system

Special Information:

• VISA sponsorship is not available for this position


• Offers of employment will be conditional based on the successful completion of a background check and verification of official college transcripts

Additional Information:

Salary: $52,000

At SUNY Schenectady, salary is only one aspect of your compensation package.

Benefits and perks:

As a full-time team member here, you'll enjoy:

• Comprehensive health care coverage


• Dental and vision coverage


• A choice of retirement systems


• A deferred compensation program


• Professional development opportunities


• Two on-site childcare providers (dependent on availability)


• Discounted YMCA health club membership


• Plus additional savings programs and perks!

Application Instructions:

Applications Due By: Applications accepted until position is filled.

If you need a disability-related accommodation to apply to this position, please contact the Human Resources Office at (518) 381-1218 or humanresources@sunysccc.edu.

Applicants must submit the following documents to be considered for this position:

• Cover letter


• Resume


• Completed SUNY Schenectady Employment Application


• References: Please provide three professional references which include name, title, and contact information

CAMPUS SAFETY REPORT

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the College's crime statistics for the past three years; and the availability regarding the College's current campus security policies. SUNY Schenectady County Community College's Annual Security Report is available here.

SUNY Schenectady is an Equal Opportunity Employer. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United Stated and to complete the required employment eligibility verification form upon hire.

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