Operational Services Assistant - Front Desk at Harris Companies in St Paul, Minnesota

Job Description:

Harris Companies

Job Category: Administrative
Req. Number: OPERA002421
Schedule: Full Time
Location: St Paul, MN 55102, USA


Job DetailsDescriptionThe purpose of your role as an Operational Services AssistantAs the first point of contact for employees and visitors, you will play a key role in creating a welcoming environment and ensuring smooth front desk operations. Primary front desk responsibilities include greeting and directing visitors, answering incoming calls, distributing mail, and reserving conference rooms as requested. Additional responsibilities include processing business card orders, managing office supplies, phone system administration, electronic check-in administration, and building services contact.Receptionist/Front Desk:Answering and routing incoming calls, taking messages; monitoring answering service messages each morning.Greeting clients, owners, subcontractors, and team members who visit the office.Preparing packages for deliveries. Receiving packages and letters as required.Sorting + distributing daily mail.Organization Support:Assisting accounting department with incoming mail, separating and dating.Processing business card requests, ordering stationery and forms.Maintaining office supply inventory and ordering as required.Purchasing card allocations.Coordinating bond requests.Office Support:Cady/Wildix Phone System Administrator: Train new employees on telephone system and maintain companywide phone directory. Assign and transfer extension lines.Swiped-on Administrator (electronic check-in): Maintain and make updates to platform as needed.Monitor Operational Services Inbox and assist with basic requests when needed.Reserve conference rooms and order lunches as requested.Maintain coffee station and assist with routine tidying of the break room.Assist with coordinating janitorial services, carpet and window cleaning, pest control, copier service, postage machine service, vending and coffee machines.General administrative support as requested. What we're looking for in you2+ years of prior experience providing customer service in a professional environmentProficient with Microsoft Office – advanced typing skillsExcellent communication and interpersonal skillsStrong organizational and multitasking abilitiesProfessional demeanor and a positive attitudeYour life at HarrisAs one of the country's leading mechanical contractors, Harris offers you the best of both worlds: the stability, resources and opportunities of a national company, and the team culture, creative spirit and customer loyalty of a local business. If you thrive on variety and new challenges, we want to meet you!From stadiums to manufacturing facilities, power plants to hospitals, concert halls to classrooms, we handle projects of all sizes and complexity from multiple regional locations across the country.Harris Benefits + CompensationMedical, dental, vision, and life insurance401K with company matchVacation time, sick time, and paid holidaysPaid Parental leaveShort-Term Incentive PlanVisit our Careers Page for additional benefits details: https://www.harriscompany.com/careers/employee-benefits-at-a-glancePay Range: $18.95 - $28.43 per hourThe actual salary offer will vary by candidate based on a wide range of factors such as specific skills, qualifications, experience, and location.QualificationsSkills Behaviors:Motivations:EducationExperienceLicenses & CertificationsEqual Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThe contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)



Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)


Equal employment opportunity, including veterans and individuals with disabilities.
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