Coordinator, Project Management (Graduate Management Assistant) at City of Fort Collins in Fort Collins, Colorado

Job Description:

POSITION TITLE: Coordinator, Project Management (Graduate Management Assistant) (Full-Time Regular) (Contractual)
REQUISITION #: req7987
DEPARTMENT: City Manager's Office
LOCATION: CITY HALL / HYBRID
BENEFIT CATEGORY: Contractual View Classifications & Benefits
EMPLOYMENT TYPE: Full-Time Regular
ANNUAL SALARY: $55,000.00 (Salaries are paid biweekly)
SELECTION PROCESS: Application deadline is 3:00 p.m. MT on 2/24/2025.

The City of Fort Collins is a bias-conscious employer. We ask that you please avoid the use of photos when submitting a resume and/or an application for employment. You will receive an email acknowledgment when you have successfully submitted an application. Your completed application will be forwarded to the hiring manager. You will be notified if you are selected for further testing or interviews. Please keep your contact information up-to-date. The status of your application will be updated in your applicant profile. Post-offer background check required.

Why Work For the City of Fort Collins?

• Medical, dental, vision (for self, spouse, children) - eligible on the 1st of the month following date of hire


• Paid vacation, paid holidays, sick leave, and additional one-time bank of 40 PTO hours for new, full-time, Classified and Unclassified Management hires


• Retirement + company contributions - after 6 month probation period and immediate vesting


• Flexible spending: Medical expenses FSA, dependent FSA or both


• Employee Assistance Program: counseling, legal, financial assistance


• Life insurance, short-term and long-term disability


• Wellness program, workout facilities


• Employee/family onsite health clinic


• Learning and development opportunities at all levels in the organization with opportunities for career mobility


• Collaborative work environment

To learn more about The City of Fort Collins and Our Community, please read Our Community and Our Organization Brochure

SUMMARY
This position provides future municipal leaders an opportunity to catapult their careers and learn from seasoned professionals in a community consistently rated one of the best places to live in the country. Come learn and contribute to on-going strategy and policy development in a position that is equal parts work and fun. The Graduate Management Assistant will have the opportunity to learn about the inner workings of a full-service city, make a difference in day-to-day projects, and contribute to the organization at the executive leadership level.

The City of Fort Collins prides itself on:
• A strong tradition of community engagement
• Providing exceptional service for an exceptional community
• Commitment to social, economic, and environmental sustainability
• A robust leadership system and a culture of belonging

Past Graduate Management Assistants have gone on to become local government leaders in various roles throughout their careers, including City Manager, Assistant Town Administrator and Assistant to the City Manager. Each learned leadership skills, honed their ability to effectively communicate both verbally and in writing, participated on multidisciplinary teams, and contributed meaningful (resume-building) work.

The Management Assistant will be involved in research, analytical work, and managing special projects. This position represents a one-year contractual fellowship. Applicants must have completed or substantially completed coursework toward a Master of Public Administration or closely related degree by June 2025. Please note, this posting later references a degree completion (or substantially completed) date of June 2023, which is incorrect and should read as June 2025.

Applications should include a resume and cover letter.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Participate in the City's bi-annual Budgeting for Outcomes process as part of the Budget Lead Team or in Strategic Plan development based on annual cycle.


• Assist the City Manager's Office in researching high-level issues of concern as they arise.


• Participate as a member of the City Manager's Office's policy team, attending monthly meetings and serving in a support role for the City's Legislative Review Committee and legislative advocacy efforts at both the state and federal levels.
  
  


• Perform entry level program analysis, comparative study and research, and statistical analysis of research data.
  Report findings of research and analysis to the City Manager or other executive staff and elected officials in writing and in person.


• Assist with and/or manage special projects assigned by various Service Areas by providing research support and preparing Council materials as a part of cross-departmental project teams of interest.
  Assist with the City's Performance Excellence Program.


• Attend weekly City Council meetings and facilitate zoom technology and public participation during public comment.


• Attend weekly Executive Leadership Team meetings and take notes, facilitate remote technology if necessary, and send out minutes.


• Attend meetings on behalf of or alongside executive managers.


• Plan and coordinate various meetings.


• Attend skill and knowledge development events and/or conferences.


• Other duties as assigned.

SUPERVISORY RESPONSIBILITIES:
This position is not responsible for the supervision of City employees but may assist in the oversight of one or more part-time interns as determined by current department needs.

QUALIFICATIONS:
The requirements listed below are representative of the knowledge, skills, and abilities required to perform the necessary functions of this position.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of principles, methods and practices of public administration, municipal finance, budgeting, research techniques, communication, planning, or other closely associated disciplines.


• Communicate clearly and effectively in the English language by phone, in person one-to-one and in group settings.


• Produce written documents, including email, in the English language with clearly organized thoughts using proper sentence construction, punctuation, and grammar.


• Learn job-related material primarily through reading, oral instruction, and observation which takes place mainly in an on-the-job training setting.


• Perform arithmetic calculations (adding, subtracting, multiplying, dividing, using percentages, averages and statistics) rapidly and accurately.


• Work cooperatively with other City employees, elected officials, agents or other governmental entities and the general public.


• Demonstrate the ability to work autonomously at times.


• Work safely without presenting a direct threat to self or others.

EDUCATION AND EXPERIENCE:
Graduation from an accredited four-year college or university. Applicants must have completed or substantially completed coursework toward a Master of Public Administration or closely related degree by June 2023.

APPLICATION MATERIALS AND DETAILS:
Application deadline is Thursday, February 20th, 2025, by 3:00pm MST. Applications must include the following:

• Cover letter;


• Current resume

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to stand; use hands to finger, handle, or feel; and reach with hands and arms. The employee is occasionally required to walk. The employee must frequently lift and/or move up to 10 pounds.

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee would encounter while performing the essential functions of this job.
While performing the duties of this job, the employee is regularly exposed to a normal office environment. The noise level in the work environment is usually moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

LANGUAGE SKILLS:

• Ability to read, analyze, and interpret complex documents.


• Ability to respond effectively to sensitive inquiries or complaints.


• Ability to speak and present effectively on controversial or complex topics to management and public groups.

REASONING ABILITY:
Ability to define problems, collect data, establish facts, and draw valid conclusions.

CERTIFICATES, LICENSES, REGISTRATIONS:
None.

The City of Fort Collins will make reasonable accommodations for access to City services, programs and activities and will make special communication arrangements for persons with disabilities. Please call (970) 221-6535 for assistance.

Notice Regarding Medical and/or Recreational Marijuana Use:
Because the possession and use of marijuana, whether for medical use or otherwise, constitutes a federal offense and because the City is a drug free workplace, the City will not accommodate the medical use of marijuana and enforces written policy prohibiting working for the City while marijuana is in the body. The fact that state law recognizes medical marijuana as a prescribed, or otherwise permitted, medication does not alter or otherwise change this policy.

The City of Fort Collins is an Equal Opportunity Employer. Applicants are considered for positions for which they have applied without regard to race, color, religion, creed, national origin or ancestry, sex, sexual orientation (including perceived sexual orientation), gender identity and expression, disability, age 40 years or older, pregnancy or related condition, genetic information, and, in certain specific circumstances, marriage to a coworker or any other status protected under federal, state, or local law.

BACKGROUND CHECK REQUIRED.

Note: Some information in your application may be public information under the Colorado Open Records Act.SUMMARY
This position provides future municipal leaders an opportunity to catapult their careers and learn from seasoned professionals in a community consistently rated one of the best places to live in the country. Come learn and contribute to on-going strategy and policy development in a position that is equal parts work and fun. The Graduate Management Assistant will have the opportunity to learn about the inner workings of a full-service city, make a difference in day-to-day projects, and contribute to the organization at the executive leadership level.

The City of Fort Collins prides itself on:
• A strong tradition of community engagement
• Providing exceptional service for an exceptional community
• Commitment to social, economic, and environmental sustainability
• A robust leadership system and a culture of belonging

Past Graduate Management Assistants have gone on to become local government leaders in various roles throughout their careers, including City Manager, Assistant Town Administrator and Assistant to the City Manager. Each learned leadership skills, honed their ability to effectively communicate both verbally and in writing, participated on multidisciplinary teams, and contributed meaningful (resume-building) work.

The Management Assistant will be involved in research, analytical work, and managing special projects. This position represents a one-year contractual fellowship. Applicants must have completed or substantially completed coursework toward a Master of Public Administration or closely related degree by June 2025. Please note, this posting later references a degree completion (or substantially completed) date of June 2023, which is incorrect and should read as June 2025.

Applications should include a resume and cover letter.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Participate in the City's bi-annual Budgeting for Outcomes process as part of the Budget Lead Team or in Strategic Plan development based on annual cycle.Assist the City Manager's Office in researching high-level issues of concern as they arise.Participate as a member of the City Manager's Office's policy team, attending monthly meetings and serving in a support role for the City's Legislative Review Committee and legislative advocacy efforts at both the state and federal levels.
Perform entry level program analysis, comparative study and research, and statistical analysis of research data.
Report findings of research and analysis to the City Manager or other executive staff and elected officials in writing and in person.Assist with and/or manage special projects assigned by various Service Areas by providing research support and preparing Council materials as a part of cross-departmental project teams of interest.
Assist with the City's Performance Excellence Program.Attend weekly City Council meetings and facilitate zoom technology and public participation during public comment.Attend weekly Executive Leadership Team meetings and take notes, facilitate remote technology if necessary, and send out minutes.Attend meetings on behalf of or alongside executive managers.Plan and coordinate various meetings.Attend skill and knowledge development events and/or conferences.Other duties as assigned.
SUPERVISORY RESPONSIBILITIES:
This position is not responsible for the supervision of City employees but may assist in the oversight of one or more part-time interns as determined by current department needs.

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