Practice Assistant - Litigation at Buchanan, Ingersoll & Rooney in Pittsburgh, Pennsylvania

Posted in Other 27 days ago.





Job Description:


Job Category: Legal Support Staff
Risquisition Number: PRACT001131
Posted: January 30, 2025
Full-Time
Pittsburgh, PA 15219, USA

Job Details

Description

Legal Practice Assistant

Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients.

We currently have an opportunity for a Practice Assistant in our Pittsburgh office to work with attorneys in our Litigation practice areas. Please apply if you have experience and are looking for a rewarding career in a business-casual team environment with a well-established firm!

The Firm is currently on a hybrid work schedule. After the first month of employment, you have the opportunity to work remotely 2 days per week.


Essential Duties and Responsibilities:

  • Prepare and format legal correspondence, printing, scanning, or converting various documents and other legal forms under time sensitive deadlines.
  • Prepare and format pleadings, discovery, and other litigation documents.
  • Prepare and file documents following court procedures and in federal, local, and/or state courts.
  • Run conflict checks, prepare engagement letters, and open new client matters within our onboarding system.
  • Maintain paper and electronic files through our document management system in connection with filing protocols and retention policies.
  • Manage busy attorney schedules through Microsoft outlook calendaring and track/monitor deadlines.
  • Coordinate travel arrangements through corporate travel companion, Navan.
  • Prepare and submit expense reports.
  • Assist with billing, attorneys’ time and Proforma review through 3E.
  • Work collaboratively with other practice assistants in your support team to provide administrative support to attorneys office-wide.
  • Adhere to firm policies, procedures, standards and guidelines while maintaining confidentiality.
  • Other related duties, as assigned.

Required Education/Experience:

  • A minimum of 3 years’ experience as a litigation practice assistant (legal secretary).
  • Excellent time management and interpersonal communication skills a must.
  • Strong attention to detail, initiative, and follow-through.
  • Must have a positive can-do, team-oriented attitude.
  • Ability to work efficiently and balance assignments/workflow from multiple busy attorneys meeting time-sensitive deadlines.
  • Proficient in MS Word, Outlook, Excel, and other computer and document management systems.

Why should you work at Buchanan?

  • Insurance – Medical, Dental, Vision
  • 401K program
  • Retirement Savings Program
  • Generous Paid Time Off
  • Paid Holidays
  • WorkWell wellness program
  • Free use of building gym
  • Caregiving assistance with Bright Horizons
  • Firm-wide emergency assistance fund
  • Available Hybrid schedule

We are an Equal Opportunity Employer.



Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)







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