Director, Academic Affairs Business Services - 004636 at University of South Alabama in Mobile, Alabama

Posted in Other 20 days ago.





Job Description:


Posting Details

Position Information

Position Number 004636
Position Title Director, Academic Affairs Business Services - 004636
Division Academic Affairs
Department 300000 - SRVP Academic Affairs Office
Minimum Qualifications Bachelor’s degree in accounting, business, finance, or directly related field from an accredited institution as approved and accepted by the University of South Alabama and six years of professional financial/accounting experience.
Preferred Qualifications Related budgetary experience in an institution of higher education is preferred. CPA and master’s degree preferred. Supervisory experience preferred.
Job Description Summary The University of South Alabama’s department of Academic Affairs is seeking to hire a Director, Academic Affairs Business Services. Interested candidates should apply to be considered.
Essential Functions

These are the job duties required of the position.

Essential Functions
  • Reporting to the Executive Vice Provost, this position is responsible for the accurate recording, processing and reporting of business transactions, developing and monitoring budgets, and ensuring policies and procedures impacting business services are properly adhered to for the division of Academic Affairs.
  • Prepares budgetary information necessary for the University budget load to the general ledger.
  • Reviews and approves all Academic Affairs budget entries recorded to the general ledger.
  • Reconciles, at a frequency determined by the division of Finance & Administration, all salary budgets to Human Resources records.
  • Ensures salary budgets are accurately and completely budgeted during the fiscal year and that salary changes processed by Academic Affairs are appropriately funded.
  • Monitors budget-to-actual results for all colleges and departments in the division of Academic Affairs and communicating results to Academic Affairs leadership at a frequency determined by the Executive Vice Provost.
  • Prepares budget analysis and projections to support Academic Affairs strategic initiatives, including academic program development.
  • Reviews all expenditures for proper approvals, funding sources, supporting documentation, and appropriateness.
  • Reviews revenue transactions and internal transfers for accuracy, completeness, and appropriateness.
  • Reviews and approves daily transactions such as travel requests, travel reimbursements, purchasing card transactions and Concur invoices.
  • Prepares and reviews budget and financial transactions using professional accounting methods and techniques as applicable.
  • Directs and participates in the review and approval/disapproval of Personnel Action Forms and EPAFS, ensuring the completion of any required steps that are necessary to complete the approval process and ensuring timely processing.
  • Applies financial analysis required to make key financial decisions and recommendations through financial modeling of revenue and expenditure requests and policy changes.
  • Conducts training on financial processes and policy compliance for all Academic Affairs colleges and departments at a frequency determined by the Executive Vice Provost.
  • Serves on committees as directed by the Executive Vice Provost.
  • Monitors transactions and the financial health of all Academic Affairs departments, to include all current and non-current fund types such as budgeted funds, self-supporting funds, endowment funds and plant funds.
  • Develops solutions for problems and issues that may arise within the division of Academic Affairs related to business transaction processing or compliance with business policies and procedures.
  • Develops controls and monitor to ensure that applicable University policies, procedures, principles and practices are adhered to by all colleges and departments.
  • Develops controls and monitor to ensure that federal, state and local laws and regulations are adhered to by all colleges and departments.
  • Supervises the maintenance of Academic Affairs business services records.
  • Establishes new and revised procedures that are necessary to appropriately process business transactions efficiently and effectively.
  • Develops and manages procedures to facilitate the timely and accurate reporting and analysis of business transactions.
  • Supervises Academic Affairs Office financial operations staff to include assigning duties, checking work, approving time off, approving time sheets, preparing performance evaluations, and handling disciplinary issues.
  • Adapts to changing priorities.
  • Multi-tasks by handling multiple projects and assignments.
  • Regular and prompt attendance.
  • Ability to work schedule as defined and additional hours as required.
  • Related duties as required.
Posting Information

Number of Vacancies 1
Position End Date (if temporary)
Job Open Date 01/30/2025
Job Close Date
Open Until Filled Yes
Special Instructions to Applicants
Working Days Monday - Friday
Working Hours 8:00 a.m. - 5:00 p.m.
Job Location Main Campus
Full-time or Part-Time Full Time
Regular or Temporary Regular

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Are you at least 18 years of age?
    • Yes
    • No
  2. * Do you have a legal right to work in the United States?
    • Yes
    • No
  3. * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
    • Yes
    • No
  4. * What is the highest level of education you have completed?
    • Less than High School
    • High School Diploma or equivalent
    • Associates Degree
    • Bachelors Degree (or will obtain within 6 months)
    • Masters Degree (or will obtain within 6 months)
    • Terminal Degree (or will obtain within 6 months)
  5. * How many years of related experience do you have?
    • Less than 1 year
    • Between 1 - 3 years
    • Between 3 - 5 years
    • Between 5 - 7 years
    • More than 7 years
  6. * How did you hear about this position?
    • USA website
    • LinkedIn
    • Zip Recruiter
    • Indeed
    • HigherEd Jobs
    • Alabama Career Center / Alabama Works
    • Facebook
    • Word of mouth
    • Other

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter

The University of South Alabama is an EO/AA employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.


EO/AA Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.


Annual Security and Fire Safety Report
The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.




PI261035239


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