Assistant to Director, COM Student Admissions - 003878
Division
College of Medicine
Department
710810 - Admissions COM
Minimum Qualifications
Bachelor’s degree in a related field from an accredited institution as approved and accepted by the University of South Alabama and two years of directly related experience.
Preferred Qualifications
Job Description Summary
The University of South Alabama’s department of College of Medicine – Admissions is seeking to hire an Assistant to the Director, College of Medicine Student Admissions. Interested candidates should apply to be considered.
Essential Functions These are the job duties required of the position.
Essential Functions
Assists the Assistant Dean for Admissions and the Director of Admissions with little direction to ensure the coordination of all College of Medicine processes.
Maintains the American Medical College Application Services (AMCAS) website database by updating each applicant’s status (over 1,000 per year) and submitting reports.
Evaluates and helps select qualified candidates for interview.
Plans and coordinates sixteen separate applicant interview days while working closely with the Admissions Committee to schedule interviews and organize each committee meeting.
Interacts with administrators, faculty and staff and ensures confidentiality in all Admissions Committee communications.
Maintains contact with applicants regarding their acceptance status.
Creates new student files for all accepted students in Banner and runs necessary Banner reports.
Provides weekly reports to the Dean of the College of Medicine (COM) and Assistant Dean for Admissions using Microsoft Excel and Word formats.
Manages office flow when senior personnel are not in the office to include assigning duties.
Maintains Banner Finance and attends all Banner Team meetings and tests all Banner updates.
Creates and manages all requisitions and processes applications fees and refunds, including close interaction with Student Accounting and the COM Registrar’s Office.
Manages student assistants, temporary employees or other clerical staff as needed to maintain all application each year, including supervising payroll and timesheets.
Answers phone calls, distributes mail, plans visitation days, assists in brochure management and website maintenance.
Counsels prospective students by phone, email, and in-person.
Orders office supplies and printed materials from publications, submits maintenance requests, keeps office equipment in working order.
Regular and prompt attendance.
Ability to work schedule as defined and overtime as required.
Related duties as required.
Posting Information
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
01/30/2025
Job Close Date
Open Until Filled
Yes
Special Instructions to Applicants
Working Days
Monday - Friday
Working Hours
8:00 a.m. - 5:00 p.m.
Job Location
Main Campus
Full-time or Part-Time
Full Time
Regular or Temporary
Regular
Supplemental Questions
Required fields are indicated with an asterisk (*).
* Are you at least 18 years of age?
Yes
No
* Do you have a legal right to work in the United States?
Yes
No
* The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
Yes
No
* What is the highest level of education you have completed?
Less than High School
High School Diploma or equivalent
Associates Degree
Bachelors Degree (or will obtain within 6 months)
Masters Degree (or will obtain within 6 months)
Terminal Degree (or will obtain within 6 months)
* How many years of related experience do you have?
Less than 1 year
Between 1 - 3 years
Between 3 - 5 years
Between 5 - 7 years
More than 7 years
* How did you hear about this position?
USA website
LinkedIn
Zip Recruiter
Indeed
HigherEd Jobs
Alabama Career Center / Alabama Works
Facebook
Word of mouth
Other
Applicant Documents
Required DocumentsOptional Documents
Resume
Cover Letter
The University of South Alabama is an EO/AA employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.
Annual Security and Fire Safety Report The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.