Reporting to the Department Director, the Administrative Coordinator, coordinates and performs a wide variety of administrative, secretarial, timekeeping and program support activities on behalf of the ED and BEH service. The person chosen for this position will serve as primary point of operational and administrative contact for internal and external constituencies, often on complex and confidential issues. The incumbent will coordinate the provision of office and staff support services, for example timekeeping to the departments and oversee and participate in the coordination and completion of special projects and events.
P r incipal Duties :
Provides confidential secretarial and administrative support to the Emergency and Behavioral Health departments. Responsibilities include managing schedules/calendars, screening and handling telephone communications, greeting and directing visitors, and coordinating administrative services and inquiries as appropriate.
Serves as a primary point of direct administrative contact and liaison with multidiscipline services, individuals, and internal/external stakeholders.
Prepares, maintains, and updates the Schedule for accuracy and acts as Timekeeper for the assigned area.
Monitors and coordinates accounting activities as appropriate, and prepares internal and external reports for management; participates in budget planning and management, as required.
Maintains administrative reports and interdepartmental files/records to ensure adherence with local, regional, and state Quality Management requirements and assigned area; reviews and updates, as directed.
Gathers enters, and/or updates data to maintain departmental databases, per COMAR as appropriate; performs chart/documentation audits as requested review.
Coordinates and oversees the day-to-day management of supplies, equipment, and facilities for the office.
Draft correspondences, as necessary, to internal and external customers
Company Description
Qualifications
P OSITION REQUIREMENTS:
Licensure/Certification/Registration
Required: N/A
Education/Knowledge
Attained Level: Formal Education
Completed Course Work/Program: Associate's Degree in Business, Healthcare or related field
Applicable Experience
Experience (years): Required: 2 years Preferred: 3 - 5 years
Experience (describe required & preferred): Two years of administrative experience preferably in a healthcare setting (scheduling appointments, posting surgical schedules, coordinating home care visits, maintaining on-call surgical & trauma medical schedules, etc.)
Technical/Clinical Skills
Microsoft Office Suite Skill Level
Word: Basic
Excel: Basic
Basic knowledge and working experience with Medical Terminology
