Job Description:

Let’s get to work!

Interested in rewarding work experiences where you can thrive personally and professionally? How about peace of mind knowing that you are part of a valued team in a growing organization?

Come be part of our team!

ABOUT THE JOB
We are looking for a HR Assistant for our Tracy, CA facility. This includes the development of localized recruiting strategies for each location as needed. This position will be required to carry out a broad range of human resources responsibilities under the direction of our Corporate office while providing strong customer service support to the employees at the facility.

 

ESSENTIAL FUNCTIONS & MAJOR RESPONSIBILITIES

• Processes inputs related to timekeeping data in the Human Resources Information System (HRIS).


• Assists with administration of the facilities’ attendance policy.


• Supports the HR Generalists with required leave of absence (LOA) paperwork, LOA benefit payments and COBRA administration for plant employees.


• Maintains and files electronic and paper personnel records, updates HRIS and other HR records.  Processes new hires and terminations and initiate paperwork for same.  Prepares a variety of monthly, quarterly and annual HR reports and maintains confidentiality of employee records.


• Submits complete and accurate organizational chart charges for assigned locations.


• Coordinates with HR Generalist and Plant Safety personnel to submit workers’ compensation claims.


• Maintains and updates job descriptions.


• Sorts, assesses and responds accordingly to incoming mail and invoices.


• Notifies HRIS of new hires to be enrolled in compliance training.


• Tracks compliance training documents and assures that they are complete.


• Completes and coordinates with payroll employment verifications for the facilities.


• Performs other related duties as required and assigned.


• Participates in ISO audits.


• Assists with facility celebrations i.e., location specific picnics, holiday parties etc.


• Assists and coordinate employee community outreach and volunteer activities.

 

KNOWLEDGE, SKILLS, ABILITIES:

To perform the duties and responsibilities of this position successfully, individuals must:

• Communicate clearly and concisely both orally and in writing.  Bilingual English/Spanish, preferred. 


• Possess the ability to effectively work with varying management styles both in person and via remote communications.


• Intermediate skills working with computers and software packages such as, Outlook, Word, Excel, Power Point, including use of charts and graphs.


• Capable of prioritizing and managing multiple tasks and projects.


• Ability to maintain confidentiality.

 

EDUCATION/EXPERIENCE:

• Five years of experience as an HR Assistant, or relevant human resources/administrative position/administrative position.  


• Experience in HRIS platforms such as Kronos or SAP is preferred.

 

CERTIFICATES, LICENSES, REGISTRATIONS:

• Professional in Human Resources (PHR) certification and/or SHRM-CP desired.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Our organization maintains a drug-free workplace. Except where prohibited by state law, all offers of employment are conditioned upon successful passing of a drug test and background check.

Northwest Pipe Company is committed to equal employment opportunity and affirmative action. Minorities, females, veterans, and individuals with disabilities are encouraged to apply.

Northwest Pipe Company reserves the right to close the position, with or without notice, if a qualified candidate is identified prior to the close date.

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