A statewide Florida law firm seeks a Trust & Estates Paralegal for their team in West Palm Beach, FL.
This position performs a variety of paralegal duties and delivers high-quality service to clients, exhibiting commitment to integrity and excellence. Candidates for the role must have a thorough knowledge of law firm and practice specific administrative processes and procedures, information technology systems, research tools, and a broad-based understanding of the clients, matters, and associated practices. The scope of responsibilities includes prioritizing, managing, following through on multiple projects, and communicating effectively, courteously, and professionally with clients, attorneys, staff, and peers.
ESSENTIAL JOB FUNCTIONS:
Proven ability and experience handling all aspects of paralegal support needed to assist attorneys in estate and trust administration cases from inception to resolution with a sustained record of high-quality work.
Ability to draft Internal Revenue Service Forms and related correspondence.
Working knowledge of the rules of procedure governing estate administration cases in Florida state courts as it relates to this role.
Experience using various Florida court filing systems to file pleadings in accordance with the related court requirements.
Experience working in a mid to large size firm and collaborating with various firm-wide departments in the handling of various responsibilities, including billing, training, records, etc.
Effective oral and written communication skills needed to draft and proofread correspondence, pleadings, and other legal documents.
Ability to schedule state court hearings in accordance with court requirements.
Understand court requirements to calculate deadlines and ensure they are met by the attorney and team.
Schedule client appointments in coordination with the attorney.
Manage electronic and paper case files.
Maintain reminder system for court and other matter related deadlines.
Handle incoming and outgoing mail and other correspondence to beneficiaries, creditors, and clients.
Answer, screen, direct and place telephone calls and emails.
Consistently deliver outstanding client service and quality.
The above description is intended to describe the general nature and level of work being performed by employees in this position. It is not intended to be an exhaustive list of all duties, responsibilities, and qualifications of employees assigned to this job. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods, or to otherwise balance the workload.
KNOWLEDGE, SKILLS, AND ABILITIES:
Education and Experience
Must have a minimum of five years of law firm administrative experience, preferably as a paralegal handling estate and trust administrations.
Experience working with multiple attorneys required.
Knowledge Requirements
Ability to work efficiently and effectively under pressure and time constraints.
Ability to effectively balance assignments and workflow from multiple attorneys.
Ability to multitask and handle multiple responsibilities and high volume is crucial.
Strong attention to detail, initiative, and follow-through required.
Effective oral and written communication skills, including the ability to clearly express thoughts to others and exchange information.
Establish and maintain effective working relationships with employees, other departments, vendors, and the public.
Working knowledge of Microsoft Office, including extensive knowledge of Outlook, Word, Excel and experience working with law firm case management and billing software required. Knowledge of FileSite, CMS, SmartTime, Aderant, and HotDocs a plus.
Work in collaboration within a group and individually to ensure that clients are satisfied, includes the desire to understand client concerns and build trust.
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
