The Office of the Registrar works as a dynamic team and is looking for someone who can bring energy, enthusiasm, and a commitment to working collaboratively. While it is essential for a successful candidate to be able to fulfill the job's functions and responsibilities, the strongest candidates will share our passion for engaging in our work with integrity, a commitment to sustaining an inclusive and supportive work environment, and a sense of humor.
This position plays a key role in overseeing the day-to-day operations of the front office area for the department.
Position Description
As an Administrative Coordinator, you will:
Serve as the principal source of information for in-person and electronic inquiries. Provide smooth day-to-day flow of communications across the department while managing, triaging, and responding to the main department email account.
Serve as the resident expert in the SeatGen application and the IT point person; coordinate with direct responsibility the creation of required seating assignments and serve as the primary contact to faculty and staff, providing training and support as needed.
Advise students, faculty, and staff on official recording policy; manage student requests from the approval process through the posting of class recordings according to the Handbook of Academic Polices.
Provide front line back-up support to the Academic Records Coordinator keeping abreast on transcript processing, enrollment and bar certifications, academic policy, and guidelines.
Assist with scheduling rooms, as needed, for academic events using the room scheduling software, EMS.
Oversee and support the department accounts payable, processing billing, receipts, administration of wire transfers, communicating concerns to the Deputy Registrar.
Provide administrative support to the Assistant Dean, Deputy Registrar, and other members of the staff as needed, using a variety of technical applications to accomplish tasks and complex projects as assigned.
Ensure compliance with University policies and procedures and applicable legal rules and regulations.
Basic Qualifications
3 or more years of experience in office administration or related field (business environment and/or customer service). Education beyond high school may count toward experience.
Additional Qualifications and Skills
We are looking for people who have:
Attention to detail with proven ability to efficiently and accurately manage multiple time-sensitive projects independently.
Discretion, judgment, and an ability to work with sensitive information in a confidential and professional manner.
Ability to anticipate administrative needs with early action and respond to changes with flexibility, initiative and a resourceful approach to problem solving.
Strong organizational, technical, interpersonal, and communications skills.
Ideal candidates are self-motivated, critical thinkers with a passion for helping others, improving processes, and providing an exemplary customer service experience.
Additional Information
We regret that Harvard Law School is unable to provide visa sponsorship for staff positions.
All offers are made by HLS Human Resources.
About Us
Be a part of excellence and leadership in legal education and scholarship at Harvard Law School. We are a community of talented people from diverse backgrounds, lived experiences, and perspectives, dedicated to advancing the cause of justice all over the world. We value our differences and our diversity as a source of strength. We are committed to developing and inspiring our students and our workforce. Whoever you are, whatever you do, however you do it, Harvard Law School is a place where you can thrive.
Benefits
We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
LinkedIn Recruiter Tag (for internal use only)
#LI-TB1
Department Office Location: USA - MA - Cambridge
Job Code: 404037 Coordinator I (FSS)
Job Function: Faculty & Student Services, General Administration
Work Format: Hybrid (partially on-site, partially remote)
Sub Unit: ------------
Salary Grade: 054
Department: Office of the Registrar
Union: 55 - Hvd Union Cler & Tech Workers
Time Status: Full-time
Pre-Employment Screening: Identity
Schedule: 35hrs/week, M-F
Commitment to Equity Diversity Inclusion and Belonging: Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
