The Associate Program Director provides operational management and oversight to team for the implementation of statewide chronic disease prevention and control activities of statewide health coalitions including but not limited to healthy weight, cardiovascular disease and diabetes and asthma, as well as other health initiatives that are part of the project.
Department-Specific Responsibilities
Integrates and helps manage the project membership.
Coordinates communications with and reporting to Indiana Department of Health and additional funders.
Oversees individual coalition metrics and assemble these data for quarterly reports.
Supervises coalition leads, project management coordinator, students, and interns.
Manages the project budget.
Manages communications and online engagement.
Leads community engagement efforts.
Assists each of the coalitions to synergistically implement the overall vision of reducing chronic diseases in Indiana; including teaming with Community Health Partnership staff in strategic planning, and managing the coordination of the coalitions, initiatives of Community Health Partnerships, All IN for Health, and other programs within the Indiana CTSI.
Manages collaborative implementation of the work of the health coalitions.
Strategically integrates efforts of the 3 coalitions and other project partnerships with other synergistic efforts within the Indiana CTSI; including grant and project proposal management from tracking progress towards promises to funders to looking ahead at future proposal requirements and needs for growth.
Identifies operational issues and/or areas of improvement and implement solutions to improve processes and/or operational efficiency.
Leads, guides, and supports project staff in working as a team to produce project objectives.
Leads staff team meetings (group and 1:1).
Analyzes, monitors, and evaluates performance of assigned staff; establishes work priorities, conducts performance reviews, and provides corrective action as needed.
Manages an inclusive network of members, Community Health Partnerships members and other stakeholders; including managing coalition or network wide events, conferences or meetings and managing communication efforts to all coalitions/partners via newsletters, social media, surveys and online engagement.
Develops, compiles, analyzes, and reports project performance metrics for internal and external stakeholders.
Prepares and manages project and grant budgets, including expense tracking.
Effectively integrates coalition leads with resources available through Community Health Partnerships, Indiana Department of Health, IU Simon Comprehensive Cancer Center, community partners and the Indiana CTSI.
General Responsibilities
Provides day-to-day operational management of support staff.
Establishes short-term operational objectives.
Identifies operational issues and/or areas of improvement and implements solutions to improve processes and/or operational efficiency.
Analyzes, monitors, and evaluates performance of assigned staff; establishes work priorities, conducts performance reviews, and provides corrective action as needed.
Ensures adequate staffing and effective scheduling; participates and informs employment decisions for assigned staff.
Provides direct supervision and oversight of assigned staff and activities; impacts, and is held accountable for, the performance of team and/or assigned staff.
Ensures and provides training to assigned staff to improve user support operations; researches and identifies development opportunities for assigned staff.
Keeps next-level leader(s) informed of trends as well as significant problems.
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
Bachelor's degree preferably in business, management or related field
Preferred
Masters degree in public health or other health-related field
WORK EXPERIENCE
Required
2 years of program management or related experience
Preferred
5 years of experience working with a variety of health-related community organizations, academicians and clinicians
3 years of supervisory and/or management experience
Experience in community engagement and outreach
Experience working with social and other media
SKILLS
Required
Proficient communication skills
Maintains a high degree of professionalism
Demonstrated time management and priority setting skills
Demonstrates a high commitment to quality
Excellent organizational skills
Excellent collaboration and team building skills
Effectively coaches and delivers constructive feedback
Instills commitment to organizational goals
Preferred
Excellent critical thinking skills
Strong leadership skills
Demonstrates being a self-starter
Possesses program planning skills
Excellent organizational agility and project coordination skills
Effective verbal and written communication skills for both a health professional and public audience
Effective team collaborator
Demonstrates integrity and trust
Highly proficient with Microsoft Office (Word, PowerPoint, Excel, Publisher, Outlook), and general computer skills
Ability to establish and maintain effective working relationships with federal, state, local community, and/or health organizations and other stakeholders
Demonstrated competence with time and project management
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
In-state travel is required.
Additional Information
This position is grant funded for 1 year with expected annual renewals. Renewals are contingent on the availability of grant funds.
Work Location
Indianapolis, Indiana
This position is eligible to work a hybrid schedule (mix between remote and in-person work), subject to change in the future based on university policy and business needs.
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
Comprehensive medical and dental insurance
Health savings account with generous IU contributions
Healthcare and dependent care flexible spending accounts
Basic group life insurance paid by IU
Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
Base retirement plan with generous IU contributions, subject to vesting
Voluntary supplemental retirement plan options
Tuition subsidy for employees and family members taking IU courses
10 paid holidays plus a paid winter break each year
Generous paid time off plans
Paid leave for new parents and IU-sponsored volunteer events
Employee assistance program (EAP)
Learn more about our benefits by reviewing the IU Benefit Programs Brochure.
Job Classification
Career Level: Operational
FLSA: Exempt
Job Function: General Administration
Job Family: Program Management Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.
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