We are a creative team of architecture, engineering, and design professionals who serve both public and private sector clients. Together, we share one Core Purpose: To plan, design, and consult to create healthy and thriving communities . Our offices are full of genuine, fun , and down-to-earth people who believe in fostering an inclusive culture where all employees feel they belong. Loving where you work, who you're working with, and what you're working on is important to us, which is why we put our people first-they're at the heart of everything we do. From professional growth and development support and opportunities to give back to your community, to flexible work schedules and competitive benefits, we have a genuine interest in the whole you. So, if you're just as passionate about what you do as we are, then we'd love to hear from you!
Responsibilities:
Create and maintain complete contract invoicing terms and systems setups for client projects.
Generate and verify invoices in the system according to billing terms and project manager direction; Assist with payment requests and inquiries with internal and external clients as well.
Prepare invoice adjustments to maintain accurate A/R Ledger and process journal entries in relation to proper revenue recognition; Prepare journal entries as needed.
Code and process Accounts Payable invoices in preparation for payment; Request and follow up on W-9 forms with vendors.
Verify approvals and processes according to policy. Verify data entry for file posting.
Reconcile net revenue at month-end close and prepare proper reporting for management; Assist project managers with questions and research as needed.
Reconcile vendor statements.
Assist with Audit preparation.
Review and audit travel and expense reports for reimbursement.
Prepare backup and checks for payment processing.
Electronic and paper file management for billing and/or accounts payable.
Document and update Accounts Payable/ and or Billing processes through analysis and reporting.
Assist with other accounting department duties as needed.
Minimum Qualifications:
Bachelor's degree in accounting or related field OR Associate degree and 2 years' job-related experience OR 6 years of relevant accounting experience.
Basic understanding of generally accepted accounting principles.
Proficient to advanced skills in Microsoft Office applications, predominantly MS Excel & MS Teams.
Familiarity with Deltek Vantagepoint or Vision Software is a plus.
Experience in electronic payment and invoice processing is a plus.
Ability to prioritize and multi-task in a fast-paced environment and quickly adapt to new technologies or processes.
Excellent communication skills accompanied by positive customer or client service support.
Gresham Smith is committed to a diverse and inclusive workplace. Gresham Smith provides equal employment opportunities to applicants and employees and does not discriminate on the basis of age, race, color, ancestry, religion, sex, sexual orientation, gender identity or expression, transgender, national origin, status as a protected veteran, disability or any other classification protected by law.
Gresham Smith will not accept unsolicited resumes from recruiters, headhunters, contract recruiters, search firms, or employment agencies. An executed GRESHAM PLACEMENT SERVICES AGREEMENT (PSA) is required prior to any payment obligation for either a referral or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously executed PSA, GRESHAM SMITH explicitly reserves the right to recruit and hire those candidate(s) at its discretion, and without any financial obligation whatsoever to the recruiter or agency. Any such unsolicited resume or candidate contact information, including those submitted directly to GRESHAM SMITH'S hiring managers or any other employee, shall become the property of GRESHAM SMITH upon receipt.
