Work Type: Hybrid (1-2 days in the Baltimore office; other days virtually)Salary Range: $80,000 - $90,000 (commensurate with experience)Join Chimes - and go further to help others go far! Chimes is a not-for-profit organization that assists people with intellectual and behavioral challenges to achieve their fullest potential.Our vast array of services - educational, employment, vocational, residential, habilitative, and behavioral health - are delivered through a network of national and international affiliates. This allows us to take a comprehensive, holistic approach to improving the lives of every person we serve - those who receive and those who reap the benefits of our innovative, responsive solutions.Key Responsibilities:
Contract Management:
Prepare, review, and negotiate various contracts, including service agreements, vendor contracts, NDAs, W9s and the collection of Insurance certificates.
Ensure all contracts are compliant with company policies and relevant laws and regulations.
Build and maintain a comprehensive contract repository and ensure all documents are properly stored, tracked, and updated.
Compliance and Risk Management:
Monitor contract performance and compliance with terms and conditions.
Identify potential risks and work with internal stakeholders to mitigate them.
Conduct regular audits of contracts to ensure adherence to company standards and identify areas for improvement.
Collaborate with operations to collect accident reports and intake documentation.
Review and verify accident forms for completeness, accuracy and compliance with the company's safety and legal standards.
Communicate with operations to resolve discrepancies or missing information on accident forms.
Ensure proper documentation is retained for regulatory or internal audits.
Reporting of workers' compensation, general liability claims, and automobile liability claims in a timely manner.
Other claims monitoring duties as needed in the absence of the Director of Risk & Safety.
Contribute to process improvement initiatives to streamline accident intake workflows.
Stakeholder Collaboration:
Serve as the primary point of contact for internal stakeholders, including legal, finance, procurement, and project teams, regarding contract issues.
Collaborate with vendors, clients, and external partners to negotiate contract terms and resolve any discrepancies.
Provide guidance and support to internal stakeholders on contract-related matters.
Contract Reporting and Documentation:
Maintain accurate records of contract status, amendments, renewals, and terminations.
Develop, prepare and present regular reports on contract performance, including metrics on compliance, risks, and upcoming expirations.
Develop and update standard contract templates and procedures to streamline the contract management process.
Continuous Improvement:
Identify opportunities to improve contract management processes and implement best practices.
Assist in the development and implementation of a contract management system (CMS) or other digital tools to enhance efficiency.
Qualifications:
Education: Bachelor's degree in Business Administration, Law, or a related field.
Experience: 2-5 years of experience in contract administration, legal support, or a related role.
Skills:
Strong understanding of contract management principles.
Excellent attention to detail and ability to identify and resolve discrepancies.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and contract management software (e.g., DocuSign, SAP Ariba, Coupa).
Strong analytical, negotiation, and problem-solving skills.
Strong communication and interpersonal skills, with the ability to work collaboratively across departments.
Excellent verbal and written communication skills.
Strong organizational and time management skills with the ability to prioritize tasks.
Preferred Qualifications:
Experience working in Non-Profit or Government.
Certification in Contract Management (CPCM, CFCM, or CCCM).
NOTE: At the discretion of the Personnel Officer, additional related experience and/or education may be substituted in lieu of the requirements specified above under Education and Experience.What's in it for you? Total Rewards (For Full-Time Employees = >30 hours/week):
Competitive Pay
Medical, Dental, and Vision Insurance
Tuition Reimbursement options
Flexible Spending Accounts (Health, Dependent, and Transportation)
Life Insurance
Disability Insurance
Paid Time Off
403(b) with Employer Match
Employee Recognition Programs
Employee Referral Bonus opportunities
Discounts through "Tickets at Work"
And More!
Want to learn more?To learn more about Chimes, and how you can achieve personal and professional growth within a purpose-driven organization, visit us at: https://chimes.org/Careers.#cmd410
