If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.
The Surgery department has an exciting opportunity for a Graduate Medical Education (GME) Program Coordinator 1 position. The incumbent performs administrative duties in support of the assigned medical residency or fellowship program(s). This position supports the program director(s) and residents/fellows by ensuring all administrative tasks are performed to standard to maintain compliance with Accreditation Council for Medical Education (ACGME) requirements. The position serves as the contact and primary resource for all GME-related activities, including but not limited to onboarding, scheduling, records maintenance, activity coordination, credentialing, and reimbursement processing.
CORE JOB FUNCTIONS
Manages daily administrative operations for one or more medical residency or fellowship programs.
Assists the Program Director(s) (PD) and/or Associate Program Director(s) in developing and maintaining the educational quality of the training programs and ensuring compliance with ACGME accreditation standards and other regulatory requirements.
Coordinates recruitment efforts and ensures compliance with requirements of the National Resident Matching Program (NRMP) Match process, including scheduling of interviews, updating marketing material, and tracking candidates.
Assists in onboarding new residents/fellows by scheduling orientation and other required training, confirming lecturers, and marking attendance.
Coordinates lectures, updates departmental calendar(s), and prepares announcements through newsletters, email, or other mediums.
Acts as a liaison for faculty, residents, fellows, medical students, lecturers, and internal and external stakeholders.
Assists in the preparation of letters of agreement with affiliated programs.
Attends and takes minutes at applicable meetings and posts lectures and handouts for future reference.
Handles ongoing communication to and from visitors and others efficiently.
Maintains knowledge of current medical licensure requirements, immigration policies, ACGME accreditation, and institutional requirements.
Maintains learning materials including books, journals, computers, CD-ROM's, and other audio-visual materials.
Administers the resident management system for the programs, including maintaining resident demographic data and resident/fellow schedules, importing program and rotation goals and objectives, tracking conference attendance and vacation/leave schedules, and ensuring timely completion of duty hours reports.
Updates and manages program information in the Electronic Residency Application Service (ERAS).
Ensures reports are submitted as required by the ACGME, the Graduate Medical Education Committee (GMEC), and other internal/external stakeholders.
Adheres to University and unit-level policies and procedures and safeguards University assets.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
CORE QUALIFICATIONS
High School Diploma or equivalent required
No experience required
DEPARTMENT ADDENDUM
Department Specific Functions
Preparing financial forms (IDRs, BERFs, POs, Work Orders, Check Regs). Must be able to maintain a high level of confidentiality. Must have the ability to work in a high paced executive office and have excellent organizational and time-management skills. Must also be detail-oriented and possess multi-task skills. Performs follow-up to ensure quality of work product and/or actions are completed. Required to communicate effectively both orally and in writing and to compile reports as necessary. Requires to learn and become competent in the utilization of new software Assists, maintains and updates the New Innovation software for the medical student clerkship program. Responsible for maintaining all medical student's files, evaluations, and all necessary documentation in accordance with ACGME requirements. Preparation of Qgenda, maintaining Qualtrics and other LMS software including Elentra.
#LI-GD1
The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.
