Posted in Other about 14 hours ago.
Location: Moore, Oklahoma
Applications will be accepted until January 22, 2025 - Apply on-line at www.wfec.com
SUMMARY: Under the close supervision of the Vice President (V.P.)., Legal & Regulatory Compliance, the Legal & Records Specialist performs essential duties in support of the Legal & Regulatory Compliance Department and similar duties for other assigned departments. Assigned duties include answering and responding to correspondence, legal research, tracking, documenting, and maintaining regulatory and legal filings, maintaining filing systems, and recordkeeping. The incumbent also performs legal and compliance type duties to aid the V.P., Legal & Regulatory Compliance and Staff Attorneys. Prepares various reports and related resolutions for presentation to the Board of Trustees and various regulatory agencies.
ESSENTIAL DUTIES AND RESPONSIBILITIES: Include the following and other duties may be assigned as necessary. Manages and maintains legal and regulatory files and documentation. Develops, operates and maintains a corporate records management system designed to efficiently create, retain, store, retrieve and dispose of WFEC business records. Supports WFEC's compliance activities by developing and maintaining policies, procedures, processes and systems necessary for use by cooperative personnel to create, store and retrieve records in electronic and, where appropriate, paper form, and ensure that compliance-related business records are current, complete and retrievable. Assists in-house and outside counsel with maintaining records for litigation and responding to discovery requests. Acts as WFEC's subject matter expert on design, implementation and use of the records management software. Assists with correspondence, pleadings, contracts, and various other legal documents and regulatory filings. Communicates with outside counsel and regulatory agencies regarding filings, hearing dates, scheduling, and other duties needed. Assists with in?house legal and regulatory research as required. Summarizes cases, regulations, and filings and prepares reports for attorneys or other staff as necessary. Keeps track of changes in legal and regulatory framework and provides timely updates on these changes. Fulfills and distributes correspondence, reports, memorandums, and other information as required. Prepares Board Resolutions, Board Policies, and various reports for presentation to the Board of Trustees. Provides case management support as needed to in-house legal matters and ongoing litigation. Performs administrative tasks such as scheduling appointments, meetings, travel, and maintains calendars. Maintains strict confidentiality, professionalism, detailed oriented, meets deadlines, prioritizes work load well, positively reacts to opportunities and instills urgency when needed.
COMPETENCIES: To perform the job successfully, an individual should demonstrate the following competencies:
Quantity: Meets productivity goals; completes work in timely manner; strives to increase productivity.
Quality: Demonstrates accuracy, thoroughness, and attention to detail; applies feedback to improve performance; monitors own work to ensure quality.
Attendance/Punctuality: Is consistently at work and on time; uses paid leave within policy requirements; informs supervisor about necessary absences in a timely manner.
Dependability: Follows instructions and responds to management direction; takes responsibility for own actions; completes tasks on time or discusses an alternate plan with the appropriate person.
Oral/Written Communication: Listens and gets clarification; responds well to questions; writes clearly and informatively; edits work for spelling and grammar; reads and interprets written information.
Organizational Support: Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values.
Planning/Organizing: Uses time efficiently by setting goals and meeting objectives.
Safety and Security: Observes safety and security procedures; determines appropriate action beyond guidelines if needed; reports potentially unsafe conditions; uses equipment and materials properly.
Customer Service: Demonstrated knowledge in managing difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments to customers.
Cost Consciousness: Works within approved budget; develops and implements cost saving measures; conserves organizational resources.
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the education, experience, knowledge, skills, abilities, and behaviors required of this position.
Education and Experience: An Associate's Degree and four (4) years' experience in a litigation support role is required; or Paralegal certification and six (6) years' experience in a litigation support role is required. Knowledge of legal terminology and experience interpreting legal documents such as pleadings, discovery requests, and motions is required. Directly related education may be substituted for experience at the rate of one (1) year of education for two (2) years of related experience.
Language Skills: Ability to read and comprehend instructions, correspondence, and memos. Ability to write correspondence. Ability to orally communicate information effectively in one-on-one situations to fellow employees and outside contacts.
Reasoning Ability: Ability to apply common sense understanding to carry out detailed written or oral instructions. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Computer/Equipment Skills: Must have accurate and efficient keyboarding skills and be proficient with the use of Microsoft Word, Excel, PowerPoint, and Outlook, as well as the conversion process of documents to the Adobe PDF format. Knowledge of PeopleSoft or other enterprise-wide information system preferred. Must be able to use general office equipment.
Math Skills: Ability to add and subtract and to multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.
CERTIFICATES, LICENSES, REGISTRATIONS: This position requires a current driver's license.
WORK SCHEDULE REQUIREMENTS: This position works a normal weekday schedule but may be required to work extra hours on short notice. Overnight travel may be required on rare occasions.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel and reach with hands and arms. The employee is frequently required to sit. The employee may be required to lift and/or move up to twenty (20) pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Vision and hearing must be normal or corrected to normal.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office environment. The noise level in the work environment is usually quiet.
MUST MEET ALL PHYSICAL AND ENVIRONMENTAL REQUIREMENTS
WFEC IS AN EQUAL OPPORTUNITY PROVIDER AND EMPLOYER
MINORITIES, FEMALES, DISABILITY, AND
VETS ARE ENCOURAGED TO APPLY
EOE/AA/M/F/DISABILITY/VETS
