H&K does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, disability, veterans' status, or any other characteristic protected by law. We are always looking for the best, most qualified people to join our team.
Pre-employment drug testing (EOE)
Great Benefits offered!
Administrative Assistant
US-PA-Skippack
Job ID: 2025-2556 Type: Regular Full-Time # of Openings: 1 Category: Contracting The H&K Group, Inc.
Overview
The H&K Group, Inc. is looking for an Administrative Assistant to provide comprehensive administrative support to the contracts team, including handling communication with clients and vendors, maintaining project documents, preparing state pre-qualifications, processing agreements, and providing back-up for all positions in the Department. The ideal candidate is analytical, organized, detail oriented, and has strong business acumen, customer service, and teamwork skills.
Why work for H&K Group, Inc.?
Competitive salary commensurate with experience
100% Company-paid Health Benefits
401(k) Savings and Investment Plan
Tuition reimbursement programs available to qualifying employees for approved programs
Additional training programs including on the job, online through H&K Academy, manufacturer offered training, and more
Responsibilities
Essential Duties and Responsibilities
Perform all work according to OSHA/MSHA and H&K Safety policies
Review subcontracts per company policy
Gather documents requested by customer to send back with the contract (e., safety plans, Hazardous Communication Plans, insurance certificates, bonds, list of suppliers/sub-subcontractors, licenses, etc.)
Obtain documents referenced in contract but not provided to us (e., owner contract, any supplementary/special conditions, any bonds posted on the project, etc.)
Obtain insurance certificates from our agent per the contract requirements
Process change orders, proposals, subcontracts, subcontract amendments, purchase orders, rental agreements, materials agreements, etc.
Process contractor prequalification applications
Use of “Project DocControl”, “Kahua”, "CMiC" and “Eclipse”:
Scan copies into job folder and link all outgoing documents
Help keep each division up to date on status of contracts
E-mail Estimators/Project Managers when documents are sent out so that they can print copies for their file
Upon receipt of Subcontracts, have an officer sign them and then scan the Subcontract into the job folder and link document to Project DocControl/Kahua/Eclipse
Forward all billing documents in contract-to-contract billing (e., waiver & releases, etc.)
Review insurance certificates from our subcontractors for compliance
Responsible for confidentiality of contract information
Balances team and individual responsibilities
Other duties as assigned
Qualifications
Required Skills, Education, and Experience
High school diploma or equivalent (such as a GED) from an accredited educational institution with two years of paralegal and administrative experience
Equivalent combinations of education and experience may be considered
Proficient in Microsoft Office Suite (Outlook, Word, Excel)
Strong Written and Verbal communication skills
Demonstrated attention to detail and ability to meet deadlines
Demonstrated customer service skills and ability to interact professionally with various levels of employees and outside representatives
Demonstrated ability to work in a fast-paced environment and adjust to changing priorities
Ability to fit test & utilize appropriate PPE as needed
Ability to meet physical requirements (movement, lifting, as relevant to job)
Preferred Skills, Education, and Experience
Paralegal experience in corporate and contract law
Paralegal certification
Bachelor’s degree from an accredited four-year college or university in a relevant field
Experience with contracts or administration in heavy civil/highway construction, surface mining/quarries, or other heavy industry such as asphalt and concrete manufacturing
Physical Demands
Occasionally required to:
Sit
Use hands to finger, handle, or feel
Talk or hear
Specific vision abilities
Close vision
Work Environment
Noise level is usually moderate
Hours sometimes exceed 40 in a week
The H&K Group, Inc. provides complete heavy civil contracting and construction materials solutions with safety, speed, quality, efficiency, and value. Beginning as a small family business a half century ago, we are now a dynamic group of vertically integrated companies that has been growing and prospering for 50 years.
Thank you for your interest in employment with H&K Group, Inc. At H&K, we invest in our people, providing the essential training, instruction, and supervisory support that they need to develop and grow within our company. We acknowledge that H&K’s strength and success is directly related to our employees and the talents, dedication, and job performance they exemplify. We seek dynamic, motivated people who are driven to make a difference.
H&K does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, disability, veterans’ status, or any other characteristic protected by law. We are always looking for the best, most qualified people to join our team.
