Under general direction, performs complex clerical and technical duties in support of the Human Resources function. As the sole HR staff member, performs recruitment activities, administers employee benefits, maintains employee records including HRIS, administers employee leave of absence and Workers Compensation process, and provides general administrative support with HR duties. Assists in developing and maintaining a positive and team friendly environment throughout the company.
ESSENTIAL FUNCTIONS:
Completes recruitment and selection activities by placing ads, reviewing applications, testing applicants and conducting interviews, etc. Manages applicant tracking system and ensures efficient use.
Creates and manages offers for new staff including processing through complete background checks prior to hire.
Coordinates new hire orientations and exit processes with supervisors to ensure smooth and effective employee transitions into and out of the organization.
Administers employee benefit program by conducting benefit enrollment, reviewing and processing monthly billings and coordination of benefit communications and open enrollment activities. Coordinates COBRA process.
Maintains the Human Resources Information System data base in compliance with all Federal, State and local laws, including updating data to reflect employee changes. Provides basic technical and troubleshooting assistance on system to managers and employees.
Coordinates with temporary agencies and supervisors in the placement of temporary workers for short-term assignments, and follows up with supervisors to ensure the temporary worker is providing the necessary skill set. Responsible for processing weekly temporary billing.
Coordinates all activity related to workplace leaves of absence. This includes assisting in the accurate completion of Workers Compensation claim forms and injury reports, scheduling clinic appointments, following up on physician reports and the Worker Compensation Carrier when needed and maintaining all OSHA logs as required.
Provides administrative support by maintaining organizational charts; verifications of employment, state disability forms, procurement documents and department correspondence as directed.
Provides day to day performance management guidance to supervisors and managers. Provides HR review for written counseling reports. Manages annual performance review process.
Provides recommendations to Human Resources policies and procedures and stays informed on existing and new laws affecting Human Resources. Provides HR policy guidance and interpretation.
Ensures compliance with the Agency Vehicle policy. Maintains listing of approved drivers and manages pull notice program.
Provides necessary reports for department performance measurements such as staff reports, turnover analysis, recruitment measurements and training costs.
Performs other related projects as assigned.
KNOWLEDGE, SKILLS AND ABILITIES:
Must be able to perform each essential duty satisfactorily
Strong knowledge of human resources policies and procedures.
Good written and oral communication and presentation skills.
Strong knowledge in business computer software such as Microsoft Word, Excel, Outlook & PowerPoint.
Proficient in data entry for HRIS applications.
Proficient in understanding data-rich environments.
Able to write and format routine business correspondence, reports, documents, manuals, and presentations
Ability to work with general supervision.
Ability to work within a confidential environment.
Valid CA Driver’s license with reliable transportation. Acceptable driving record and auto insurance limits.
CULTURAL COMPETENCIES:
Uncompromising integrity and ability to maintain strictest confidentiality
Champions the mission, culture and objectives of the organization
Demonstrates value and respect for all employees
High energy and enthusiasm
Performs effectively as a team player. Values the ideas and opinions of others and routinely collects their input as part of decision-making process
EDUCATION AND EXPERIENCE:
Bachelor’s degree with major coursework in Human Resources, Business Administration, Psychology or closely related field. At least four (4) years related Human Resources experience. Equivalent combinations of education, training and experience will be considered. Professional Human Resources Certification (PHR) or Society of Human Resources Management (SHRM) Certification preferred.
