The Center for Early Childhood Professional Development is looking for an organized Admin Support Coordinator to manage administrative tasks. Responsibilities include processing payments, ordering supplies, handling requests, managing deposits, filing documents, updating invoices, and maintaining the department's birthday list. If you are detail-oriented, efficient, and are ready to contribute to a vibrant team, we would love to hear from you. 

Duties:

• Manages vendor and educator contracts.


• Onboards vendors.


• Processes new hire and termination paperwork.


• Submits EPAFs (Electronic Personnel Action Forms).


• Handles payroll extracts and time & effort sheets/QPR recordings.


• Process stipends using PeopleSoft.


• Assists with developing, implementing, and interpreting policies and procedures.


• Processes cost transfers.


• Assists with coordination and planning of program-hosted events and logistics.


• Orders supplies for office and events (Amazon, Staples, miscellaneous).


• Manages educator payments and purchase orders (POs).


• Reviews and collect educator’s invoice and task orders (OPDR).


• Oversees records maintenance, including inventory, personnel, and office files.


• Performs account reconciliation and forecasts cash flow and account balance.


• Reconciles P-Card and monthly expenses.


• Provides support with purchases, travel, policies and procedures, awards, funding requests, and reimbursement requests.


• Creates purchase orders (POs).


• Manages deposits and warrant replacement requests.


• QuickBooks data entry.


• Prepares monthly reports.


• Performs various duties as needed to successfully fulfill the function of the position.

Required Education: High School Diploma or GED, AND: 

• 12 months office, clerical or administrative experience.

Skills:

• Working knowledge of office procedures.   


• Working knowledge of accounting processes.


• Ability to use a computer and calculator.


• Knowledge of Microsoft Office Suite (Outlook, Excel, and Word)


• Excellent interpersonal skills.


• Ability to work as a team member.


• Ability to complete tasks in an efficient and timely manner.


• Must be detail oriented.


• Ability to multitask, be organized, and self-motivated.


• Ability to communicate verbally and in writing.


• Basic math skills.

Certifications:

• None

Advertised Physical Requirements:

• Sit for prolonged periods.


• Use of a computer.


• Manual dexterity.


• Communicate effectively.


• Engage in repetitive motion.


• Standard Office Environment

Departmental Preferences:

• None

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.