Our client, an investment firm located in Boston, is seeking an Executive and Operations Assistant to join their team through April. The hours for this role are 8:30am to 5:30pm and it is compensating up to $37 an hour, depending on experience. Qualified and interested candidates are encouraged to apply today for immediate consideration.
Responsibilities:
Schedule and coordinate internal/external meetings
Plan travel and make revisions as needed
Complete monthly travel expenses including receipt management
Conference management including registration, briefing books, and Salesforce management
Telephone coverage with strong gate-keeping execution
Manage conference room scheduling and A/V set up
Assist with IT support needs
Personable interaction with C-level individuals; act as the point person for visiting executives
Sort and distribute incoming and outgoing mail and FedEx packages
Manage print room inventory and order office supplies as necessary
Assist with office set up and breakdown during employee onboarding and offboarding
Perform special projects as needed
Qualifications:
Bachelor's degree required
Minimum of 2+ years of experience as an administrative professional; demonstrated leadership and customer service experience
Detail orientated, extremely organized and efficient in work quality; ability to problem solve and multi-task in a fast-paced environment
Anticipates issues and takes appropriate action to ensure the most effective use of time
Strong interpersonal and communication skills; ability to interact with personnel/guests at every level
A positive and professional attitude; flexibility to accommodate last minute changes
Independent self-starter who thrives in a team environment
Strong judgment and discretion regarding confidential issues/materials
Proficiency in Microsoft Office with experience in Microsoft Word, PowerPoint and Excel
Experience in Salesforce and/or Concur is a plus
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .
