Open Systems Technologies Corporation is a leader in the government contracting marketplace, providing Enterprise Security and Cloud Computing solutions to support large organizations. Our capabilities include supplying federal government entities and private businesses with software development, scientific and engineering technical assistance, systems integration and enterprise security. Since its founding in 1996, OST has been committed to delivering high-quality, best-in class results that bring added value to our clients, while investing in our employees’ futures by providing exciting projects to work on, and robust benefits to include technical training and certifications, relocation assistance and a 401K match with immediate vesting.
We are looking for Administrative Assistants to work in support of the Intelligence community.
Responsibilities:
The level of autonomy varies as AA cannot respond to any medical subject matter however as AA becomes knowledgeable, assimilates/integrates & learns the business & culture the expectation is for AA to achieve high degree of autonomy with AA job duties/responsibilities.
Transactional or dynamic: AA's work at the Medical Center has many transactional duties however AA is also the first person customers meet in the medical unit.
The medical unit has an appointment schedule but there is also a great deal of walk-in business, therefore there is a significant dynamic component to this position.
The AA is sole administrative support for the Department medical unit & optimal function of the unit requires daily team collaboration & communication.
Professional decorum: Professional decorum is an absolute must as there is high visibility/exposure to employees and senior leaders.
Backup duties: Intermittently will need to provide administrative support to division front office.
Communication: Very important for AA to have strong verbal/writing skills.
HIP AA training is a requirement for AA due to access to protected PII and medical information.
Brief/Present Information: Yes will need to provide various types of instructions, etc. to employees who present at medical unit.
Specific schedule requirements: Office hours: M-F 0800-1600. No additional hours are planned however would contact PM for permission for additional hours in case emergent need arises.
Physical Requirements: AA has desk/chair at disposal however there is frequent sit/stand activity required in order to perform job duties.
Requires ability to lift maximum 25 lbs.
Travel/TDY to other buildings/locations: Potential travel to other buildings within WMA to attend meetings/off sites &/or required contractor meetings/training. POV Travel is required.
Required Qualifications:
Clearance: TS/SCI w FS Poly
HS Diploma and 3 years of relevant experience or equivalent combination of education and experience
The AA should have Basic Level Excel experience with some intermediate skills including (Transposing data, Conditional math (SUMIF, COUNTIF), Subtotaling, Naming cells/named ranges, Error checking, Conditional formatting, Statistics (Count, Average, Median), Protecting Data.
Basic Level Word experience to include some Intermediate (Formatting pane, Applying styles, Creating outlines, Inserting breaks, Aligning table text, Labels, Creating charts, Track changes, Inserting hyperlinks) and Advanced Skills (Creating form letters and Prepare printing labels ).
Intermediate Level Outlook experience along with some Advanced Skills (Creating & managing data files, Creating & working with Notes, Scheduling meetings & booking meetings, Using delegate access, Changing sharing permissions, Working with templates).
BENEFITS
OST has been operating since 1996 and has various contracts with Government agencies. We offer a comprehensive benefit package that includes 3 weeks paid time off, 2 weeks Holiday pay, medical/dental coverage, STD, LTD, Life Insurance, AD&D, 401k with up to 4% match, and end of year profit sharing paid out in 401k.
