Job Description:

Position Summary:

Total Safety is looking for a Cash Applications Specialist to add to their safety-conscious team! In this role, you will provide support and services to ensure efficient and accurate accounting of incoming payments along with maintaining excellent customer satisfaction to both internal and external staff. Ensures that all tasks are managed in accordance with the Customer’s requirements and the Company’s programs, policies, and procedures. Ensures compliance with all Company policies/procedures and maintains/improves good customer relations by providing quality, timely services.

Position responsibilities:

•Enter, post, and reconcile incoming cash receipts including wire transfers, ACH credits, credit card payments and check and lockbox deposits. 

•Balance daily and monthly bank reconciliations

•Contact customers for missing cash application information as necessary.

•Researching and resolving customer account issues 

•Update/Maintain customer accounts denoting correspondence and other account activity. 

•Researching and reconciling open AR credits/refunds. 

•Researching and resolving unapplied cash. 

•Assists with new account setup.

•TRACK customer payment reconciliations for posting

•Assists with processing credit card payments.

•Assists with processing customer account adjustments (Discounts, Bad Debt, Non-AR, etc.)

•Assists with special projects when needed.

•Assists with testing as well as escheatment review.

Essential skills and experience:

•Excellent interpersonal skills Analytical and problem-solving skills

•Effective verbal and listening communications skills

•Strong Microsoft Excel Skills

•Attention to detail and high level of accuracy

•Effective written communications skills

•Organizational and time management skills

•Knowledge of office administration and Accounts Receivable

•Confidentiality concerning financial information

•Good organizational skills, detail oriented, and has an interest in providing quality customer service

Reporting to this position:   No direct reports

Physical demands and work environment:  The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

•Physical demands: While performing the duties of this job, the employee is occasionally required to sit for long periods of time; general office environment in a well-lit office with moderate noise level; use hands to finger, handle or feel objects; reach with hands and arms; use fingers; talk or hear; lift to 10 lbs.; driving a vehicle as needed. 

The employee.  Use keyboard and monitor on regular basis. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

•Work environment: While performing the duties of this job, the employee is exposed to a standard indoor office and warehouse environment.

About Total Safety

Total Safety is the world's premier provider of integrated safety and compliance services and the products necessary to support them, including gas detection, respiratory protection, safety training, fire protection, compliance and inspection, industrial hygiene, onsite emergency medical treatment/paramedics, communications systems, engineered systems design, and materials management. Our Core Values are People, Safety & Wellbeing, Accountability, Responsibility, Empowerment, Honesty, Transparency, and Integrity.

Total Safety operates from 176 locations in 20 countries to ensure the safe Wellbeing of Workers Worldwide (W3).

Total Safety is proud to be an Equal Opportunity Employer and will not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status or any other protected status.

If you require special assistance or accommodation while seeking employment with Total Safety, please contact Human Resources at (713) 353-5152. (For telecommunications device for the hearing impaired – TTY, please contact 711).

 

Finance and Accounting

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