Ensure records are complete and prepared for medical records for imaging. Coordinate the release of protected health information from multiple storage media and records are prepared for certification when necessary.
STATUS: Part Time
LOCATION: Massena Hospital- 1 Hospital Drive Massena NY 13662
DEPARTMENT: Information Management
SCHEDULE: 3 days a week including Saturdays; 8am to 4pm
ATTRIBUTES
High school Diploma, required. Associates Degree in Health Information Management or any other health related field, preferred.
Experience in customer service.
Excellent literacy skills.
Strong organizational skills and detail orientation.
Occasional travel; reliable transportation a plus.
RESPONSIBILITIES
Retrieves chart documentation from clinical units. Prepares medical records for imaging according to scanning policies and procedures. Scans documents into appropriate systems in accordance to department scanning policies. Indexes scanned documents according to department policies and data integrity guidelines. Conducts quality check upon the scanning and indexing of medical records.
Ensures medical records maintain quality, accuracy, accessibility and security in both paper and electronic systems. Responsible for the overall integrity of document scanning/indexing/corrections, organizational document storage, archiving and destruction.
Responsible for ensuring records are completed and maintained in accordance with company policy, procedures and affiliate-based bylaws and meet various clinical regulatory compliance standards related to completeness, timeliness, quality, and retention. Ensure the accurate and timely completion of patient medical records via assigned work queues.
Requires analytical skills for chart completion activities, assigning and manipulating deficiencies to providers for missing signatures and dictation.
Responsible for coordinating the release of protected health information (PHI) from multiple storage media, including electronic records, paper records, and legacy systems. Receives and analyzes authorizations for necessary information/PHI to evaluate for HIPAA compliance prior to processing, in accordance with company, state, and federal guidelines.
Collaborates with internal and external parties in person, verbally and in writing to meet/exceed customer needs and/or organizational requirements/goals, using clear language to explain regulations or policies and procedures that pertain to the release of PHI.
Researches and validates to ensure all records requested are present and ensure records are prepared for certification when necessary.
Participates in cross coverage support of other function-based areas as needed and at the discretion of the manager.
PHYSICAL REQUIREMENTS: S - Sedentary Work - Exerting up to 10 pounds of force occasionally Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
PAY RANGE: $16.55 - $22.29
The listed base pay range is a good faith representation of current potential base pay for successful applicants. It may be modified in the future. Pay is determined by factors including experience, relevant qualifications, specialty, internal equity, location, and contracts.
Rochester Regional Health is an Equal Opportunity / Affirmative Action Employer. Minority/Female/Disability/Veteran
