Under general supervision, the Buyer performs various purchasing tasks to procure supplies, materials, and equipment essential for the organization's operations, following our Purchasing Policies and Procedures Manual.
Essential Functions
Vendor Interaction: Contacts vendors, obtains quotations, examines bids, makes awards, places orders, and expedites delivery of goods/services according to established procedures.
Judgment and Knowledge: Uses judgment and knowledge of materials and supply sources to make purchases that balance price, quality, and quantity.
Support Activities: Provides support to expedite the delivery of goods/services.
Market Research: Conducts market research and develops requests for quotations (RFQs) for requisitioned materials, equipment, and services.
New Supply Sources: Develops new supply sources when current vendors are inadequate, in line with the Purchasing Policies and Procedures Manual.
Representation: Represents our Purchasing Department in external and internal meetings independently.
Bid Examination: Examines bids, performs price and/or cost analysis, ensures conformity with RFQ requirements, and addresses any deviations.
Negotiation: Negotiates purchases, including price/cost and terms and conditions, within signature authorization.
Documentation: Documents why the negotiated price is considered fair and reasonable.
Awarding Contracts: Makes awards to selected vendors and issues orders within signature authorization.
Small Business Consideration: Strategically considers small businesses for awards and coordinates with the supervisor.
File Maintenance: Prepares and maintains purchasing files from inception to closure to meet internal and U.S. Government audit and purchasing system review requirements.
Interdepartmental Interaction: Interacts with other Departments (e.g., Technical, Legal, Accounting, Property, Contracts, Receiving) as necessary.
Order Review: Reviews open purchase requisitions/orders to ensure timely placement and current expected due dates, coordinating issue resolutions with the supervisor.
Professional Response: Responds promptly, courteously, and professionally to requests/inquiries from supervisors, managers, requisitioners, and vendors; maintains an organized workspace and disseminates pertinent information timely.
Vendor Coordination: Coordinates purchasing details with vendors, including pricing revisions, order cancellations, acceptable substitutes, back orders, delivery date revisions, and invoice discrepancies.
Procurement Advice: Provides procurement counsel and advice to requisitioners.
Special Assignments: Participates in special assignments from the supervisor, including government audits.
Qualifications
Education and Experience: Bachelor's Degree in Business Administration or a related field and five to seven years of related procurement experience.
Contact: cbeasty@judge.com
This job and many more are available through The Judge Group. Find us on the web at www.judge.com
