Remote, Nationwide - Seeking Program Coordinator, Academic Outreach
Everybody Has A Role To Play In Transforming Healthcare
As a Program Coordinator-Academic Outreach, you play a vital role in our mission to improve lives. You will collaborate with the Talent Acquisition team to establish and nurture strong relationships with universities, advanced provider student training programs, residency programs, and diverse professional organizations, aiming to attract and recruit both current students and alumni. At Vituity, we know the impact you can have.
Join the Vituity Team. At Vituity we've cultivated an environment where passion thrives, and success comes through shared purpose. We were founded in a culture that values team accomplishments more than individual achievements, an approach we call "culture of brilliance." Together, we leverage our strengths and experiences to make a positive impact in our local communities. We foster this through shared goals and helping our colleagues succeed, and we also understand the importance of recognition, taking the time to show appreciation and gratitude for a job well done.
Vituity Locations: Vituity has opportunities at 475 sites across the country, serving 9 million patients a year. With Vituity, if you ever need to move, you can take your job with you.
The Opportunity
Collaborate with the Supervisor, Academic Outreach to provide logistical and administrative support for recruitment and retention programs, including, but not limited to: Senior Residents' Weekend: Assist in organizing events aimed at building resident pipelines for key practice lines
Spring Symposia: Support resident-focused tracks, including event preparation and coordination.
Recruitment Dinners & Lunch-and-Learns: Manage scheduling, invitations, and on-site logistics.
Collaborate with internal teams to align program initiatives with strategic goals and ensure program scalability.
Partner with teams (ex: Marketing, Learning & Development, Meetings & Events) to execute initiatives that showcase Vituity as an employer of choice.
Maintain and organize event budgets, ensuring accurate tracking of expenses and reconciliation.
Gather, organize, and present data on recruitment and retention efforts, including attendance tracking and program outcomes.
Assist in the development and implementation of processes to monitor resident and student hires.
Manage the infrastructure and operational processes for growing number of programs.
Provide regular reports to leadership on student hires, program effectiveness, and recommendations for improvement.
Administrator initiatives through project management tracking software, Monday.com.
Collaborate with Director of Academic Affairs and Supervisor, Academic Outreach to assist with executions of programs & initiatives.
Maintain an up-to-date record of residency and fellowship programs, ensuring consistent documentation and tracking.
Coordinate with internal stakeholders (e.g., Operations, BPEC, Medical Recruiting) to align programming efforts with organizational goals.
Support the growth and maintenance of initiatives like the Residency Rotation Catalog and monitor benchmarks.
Support the growth and maintenance of residencies and physician fellowships.
Collaborate with Director of Recruitment & Retention of Advanced Providers as well as Supervisor, Academic Outreach to assist with executions of programs & initiatives.
Provide administrative support for Advanced Practice Provider (APP) Fellowship recruitment efforts, including application tracking and onboarding processes.
Support the growth and maintenance of initiatives like the Student Tracking and Retention (STAR) Program and monitor benchmarks.
Assist in the setup and operational launch of new APP Fellowships, ensuring smooth integration into organizational systems.
Coordinate with various teams (e.g., Medical Recruiting, Onboarding, People Operations) for the onboarding of fellows, maintaining accurate records and documentation.
Track progress and communicate updates on the expansion of fellowship programs.
Assist in providing day-to-day guidance and support to the Program Coordinators, Academic Outreach, helping them meet team objectives.
Support team goal achievement by tracking metrics and identifying areas for improvement.
Required Experience and Competencies
Bachelor's Degree required and four (4) years of equivalent experience required.
Strong organizational and multitasking skills, with an ability to prioritize tasks effectively required.
Proficient in Microsoft Office Suite and event management tools, preferably Monday.com required.
Experience in data tracking, reporting, and analysis required.
Excellent written and verbal communication skills required.
Familiarity with recruitment or academic program coordination is preferred.
Proficiency with applicant tracking systems preferred.
Superb verbal and written communication for formal presentations.
Outstanding listening skills with an open mind, but a decisive intuition.
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, OneNote, Outlook).
Ability to establish close collaboration and cooperation with peers, direct manager, hiring managers, and senior leadership.
Ability to drive and influence decisions related to the recruiting process and recruiting initiatives.
High energy personality, with a "can-do" spirit that is seen as approachable at all levels of the organization.
Knowledge of basic Human Resource principles and best practices in recruiting including diversified recruiting, job posting, protected classes, internal applicants, and hiring staff, preferred
Results-oriented and self-starter who enjoys a challenge and is dedicated to rolling up the sleeves and getting the job done independently if required.
Knowledge across the entire candidate lifecycle, from talent mapping, research, sourcing, interviewing, to closing.
Solid presentation skills, able to leverage data to influence decision making.
The Community
Even when you are working remotely, you are an important part of the Vituity Community. We offer plenty of opportunities to engage with other Vitans through a variety of virtual meet-and-greets, events and seminars.
Monthly wellness events and programs such as yoga, HIIT classes, and more.
Trainings to help support and advance your professional growth.
Team building activities such as virtual scavenger hunts and holiday celebrations.
Flexible work hours.
Opportunities to attend Vituity community events including LGBTQ+ History, Dia de los Muertos Celebration, Money Management/Money Relationship, and more.
Benefits & Beyond*
Vituity cares about the whole you. With our comprehensive compensation and benefits package, we are mindful of what matters most, and support your needs of today and your plans for the future.
Superior health plan options
Dental, Vision, HSA/FSA, Life and AD&D coverage, and more
Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6%
Outstanding Paid Time Off: 3-4 weeks' vacation, Paid holidays, Sabbatical
Student Loan Refinancing Discounts
Professional and Career Development Program
EAP, travel assistance, and identify theft included
Wellness program
Commuter Benefits Program
Vituity community initiatives including LGBTQ+ History, Dia de los Muertos Celebration, Money Management/Money Relationship, and more
Purpose-driven culture focused on improving the lives of our patients, communities, and employees
We are excited to share the base salary range for this position is $29.19- $36.49, exclusive of fringe benefits or potential bonuses. This position is also eligible to participate in our annual corporate Success Sharing bonus program, which is based on the company's annual performance. If you are hired at Vituity, your final base salary compensation will be determined based on factors such as skills, education, and/or experience. We believe in the importance of pay equity and consider internal equity of our current team members as a part of any final offer. Please speak with a recruiter for more details.
We are unified around the common purpose of transforming healthcare to improve lives and we believe everyone has a role to play in that. We know that when we work together across sites and specialties as an integrated healthcare team, we can exceed the expectations of our patients and the hospitals and clinics we work in. If you are looking to make a difference, from clinical to corporate, Vituity is the place to do it. Come grow with us.
Vituity appreciates differences; our dedication to diversity, equity and inclusion is at the heart of our organization. Vituity does not discriminate against any person on the basis of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information (including family medical history), veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Vituity is committed to complying with all applicable national, state and local laws pertaining to nondiscrimination and equal opportunity.
*Benefits for part-time and per diem vary. Please speak to a recruiter for more information.
