JR2025-00012377 Administrative Programs Officer I (Open)
Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed): 01-17-2025
Job Description:
We are hiring! The Division of Behavioral Health at the Department of Health and Human Services is seeking an Executive Level Assistant (Administrative Program Officer - APO). The APO plays a key role in supporting the division's smooth operation by ensuring effective communication, coordination, and compliance. This position helps the director lead, manage interdisciplinary teams, engage with the public, and support policy development. The APO's organizational and problem-solving skills are essential to the division's success in improving behavioral health outcomes.
What We Offer: We value our employees' hard work and offer a supportive and friendly work environment along with a comprehensive benefits package that includes:
State-matched retirement contribution of 156%! 13 paid holidays Generous leave accruals that begin immediately Tuition reimbursement program Public Service Loan Forgiveness Program (PSLF) through the Federal government 79% employer-paid health insurance plans Dental and vision insurance plans Employer-paid $20,000 life insurance policy Career advancement opportunities as the largest and most diverse employer in the state Training and development based on your career goals Employee Assistance Program
Communication & Coordination: Serve as the main liaison between the director and internal/external stakeholders, ensuring sensitive communications are handled properly.
Administrative Support: Manage the director's schedule, coordinate meetings, and organize reports and budgets.
Program/Project Support: Assist in managing multi-faceted behavioral health initiatives, including tracking progress, coordinating resources, and supporting campaigns.
Data & Report Management: Help organize and distribute data and reports, ensuring the director has necessary information for presentations and policy discussions.
Regulatory Compliance: Assist in ensuring the division adheres to laws, regulations, and standards, maintaining operational compliance.
Requirements / Qualifications
Minimum Qualifications: Bachelor's degree in public or business administration, accounting, or any discipline related to the work assigned. One year of experience in administrative, business management or technical support work including collecting and interpreting statistical, financial, program, or administrative data; or interpreting laws, rules, regulations, and processes. Experience may substitute for education on a year-for-year basis.
Preferred Qualification: Minimum of 2 years administrative support experience involving use of data-based tracking and management, performing administrative/office/support work including the use of personal computers and office equipment. Expert level proficiency in Microsoft Office, Outlook, Word, Excel, PowerPoint, SharePoint, OnBase and web conferencing technology such as Zoom and WebEx. Preference given to work experience connected to the behavioral health field in business management, health administration, social work, or behavioral health related coursework.
Knowledge/Skills/Abilities
Knowledge of: governmental organizations and administrative procedures; project management procedures; research and administrative survey and reporting techniques; the principles and practices of budgeting and accounting; personnel management practices; public relations principles and techniques; the inter-relationships among various operations and groups served; federal and State laws, regulations, and guidelines; legislative processes; advise and guide representatives of other agencies and government officials in solving problems; develop functional objectives, performance goals and criteria, and priorities; computerized business systems; general accounting systems.
Skill in: operation and maintenance of computer equipment and other office machines; developing work and resource usage plans, initiating cost reduction measures, and implementing performance improvement actions; prioritizing/organizing work; data analysis and problem solving.
Ability to: organize and present facts and opinions to exchange information and ideas and to effectively communicate in promoting agency needs, plans, and objectives; conduct research activities; summarize technical data and conclusions into reports; plan, organize, and control the work of others; apply management practices, theories, techniques, and methodologies to assigned responsibilities and leadership requirements; analyze data and draw conclusions; learn agency programs, functions, policies, procedures, processes, communications channels, and objectives related to assigned responsibilities; manage multiple assignments in accordance with defined work priorities and due dates; negotiate for personnel, financial and technology resources.
Benefits
We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.
Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits
Equal Opportunity Statement
The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.
Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub - Internal Apply app from your home landing page.
