The Indiana Clinical and Translational Sciences Institute (CTSI) has research partnerships with Indiana University, Purdue University, the University of Notre Dame, and the Regenstrief Institute. Our mission is to bring together Indiana's brightest minds to solve the state's most pressing health challenges. The CTSI, in existence since 2008, is organized in pillars representing the key components of the Institute. The Workforce Development pillar encompasses career development, education and research training for individuals spanning multiple career stages, including high school students, undergraduates, professional students, faculty and staff. We are seeking a Program Management Specialist to contribute to the leadership and activities of the Workforce Development Pillar.
Job Summary
Department-Specific Responsibilities
Implements the organizations' strategic vision and direction by developing, initiating, and/or supporting new programs and services, creating annual work plans, and operating within a board-approved balanced budget.
Ensures the maintenance of effective office management, financial management, record-keeping, and equipment and software.
Plans, directs, and implements programs or events, including developing branding strategy and targeting audiences for these events.
Oversees or represents the program in communications to program participants, supporting institutions, collaborators in other units, community partners, vendors and the public. Troubleshoots and resolves issues and programs.
Provides mechanisms, training, and advice on a variety of issues such as budget management software and advanced strategies for timely spending of grant funds.
Oversees research and academic activities budget for programs. Identifies funding requirements and funding sources to ensure adequate resources to sustain program goals. Leads grant writing.
Evaluates the performance of lower-level staff, recommends development and performance plans, promotions and disciplinary action and is accountable for consistent administration of university policies.
Keeps abreast of best practices to create and implement policies and procedures that deliver a quality program experience.
General Responsibilities
Manages large projects of the most complex nature, from start to finish, ensuring on time completion within budget.
Analyzes, tracks, forecasts, and reports on project metrics and shortfalls.
Communicates ongoing changes in tasks, goals, or performance; supervises and trains project staff as needed.
Develops and maintains project schedules, goals, and communication.
Matrix manages teams to develop, evaluate, and revise project processes.
Collaborates with other departments to ensure that project objectives are achieved within established time frames.
Participates in client meetings, contract finalization, and development of requirements and specifications.
Provides guidance and support to less experienced peers.
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
Bachelor's degree in relevant field
Preferred
Master's degree in relevant field
WORK EXPERIENCE
Required
5 years of relevant experience
SKILLS
Required
Ability to drive multiple projects to successful completion
Demonstrated project management skills
Proficient communication skills
Excellent organizational skills
Excellent collaboration and team building skills
Demonstrated time management and priority setting skills
Highly thorough and dependable
Ability to lead/manage others
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location
Indianapolis, Indiana
This position is eligible to work a hybrid schedule (mix between remote and in-person work), subject to change in the future based on university policy and business needs.
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
Multiple plan options for medical insurance
Dental insurance
Health Savings Account with generous IU contribution
Life insurance, LTD, and AD&D options
Base retirement plan contribution from IU, subject to vesting
Additional supplemental retirement plan options
Tuition benefit for IU classes
10 paid holidays per year
Generous Paid Time Off
Paid Parental Leave
Employee Assistance Program (EAP)
Learn more about our benefits by reviewing our online Benefits Brochure.
Job Classification
Career Level: Advanced
FLSA: Exempt
Job Function: General Administration
Job Family: Project Management Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
