Job Description:

Position Title: Administrative Coordinator

Date: Jan 3, 2025

Location: Guaynabo, PR

Company: Popular Bank

Full Time Job Opportunity

Location

On-site/Corporate Office Park/Guaynabo, P.R.

General Description

Performs functions of coordination and execution of administrative processes that support Popular Insurance Operations unit. Support units with facilities, office supplies, corporate activities among other tasks.

Essential Duties and Responsibilities

• Continuously manage all aspects of physical inventory, follow up with new, transferred, and discarded items and ensure annual inventory certification is performed on required dates.
• Ensure that inventory is regularly updated, obsolete equipment is replaced, and dispositions are executed according to corporate procedures.
• Coordinates and arranges meetings, prepares agendas, reserves, and prepares facilities.
• Supports administrative tasks such as office equipment and supply requisitions, equipment repairs, vendor services, mail distribution, real estate projects and repairs, building/floor access, and conference room preparation.
• Negotiate with suppliers and maintain accurate and up-to-date records of vendor contracts, certifications, and other relevant documents.
• Ensure vendors adhere to contractual obligations, compliance standards and regulatory requirements.
• Assists in accounting processes including the preparation of budget, monitoring, and financial reporting.
• Manages and updates the Disaster Recovery Plan. Participate and execute task assigned.
• Compiles data, prepare presentations, and proposals.
• Make and follow up service desk requests.
• Maintain effective communication with peers and management.
• Provides general support to members of the unit.

Supervisory Responsibilities:
This job has no supervisory responsibilities.

Education

Bachelor's Degree in Business Administration, preferred.

Experience

Minimum two (2) years in administrative and coordination functions or task.

Other Qualifications

• Interpersonal and teamwork skills.
• Ability to work under pressure and meet deadlines.
• Ability to establish priorities and work with multiple tasks at the same time.
• Ability to analyze and verify the integrity of data.
• Ability to work with a high degree of accuracy and attention to detail.
• Ability to work both independently and in a team setting.
• Knowledge of MS Office 365 applications: Outlook, Excel, Word, PowerPoint, Teams, SharePoint.
• Knowledge of Arriba program (internal system), preferrable.
• Excellent verbal and written communication skills, both in English and Spanish.
• Availability to work Saturdays, if necessary.

Values

Passion for PeopleSucceed TogetherOwn Every MomentBuild the Future

Additional Requirements

The information provided here is only a general guide as to the nature of the position and does not constitute an exact description of the goals, tasks, duties and responsibilities of the position. The specific details of each position are described in the employee’s performance evaluation.

Important: The candidate must provide evidence of academic preparation or courses related to the job posting, if necessary.

ABOUT US

Popular is Puerto Rico’s leading financial institution and have been evolving since it was founded over a century ago. From a small bank it has developed into a large corporation that offer a wide variety of services and financial solutions to our customers, with presence in the United States, the Caribbean and Latin America.

As employees, we are dedicated to making our customers dreams come true by offering financial solutions in each stage of their life. Our extensive trajectory demonstrates the resiliency and determination of our employees to innovate, reach for the right solutions and strongly support the communities we serve; therefore, we value their diverse skills, experiences and backgrounds.

We reaffirm our commitment to always offer essential financial services and solutions for our customers and communities, including during emergency situations and/or natural disasters. Popular’s employees are considered essential workers, whose role is critical in the continuity of these important services even under such circumstances. By applying to this position, you acknowledge that Popular may require your services during and immediately after any such events.

If you have a disability or need more information about requesting an accommodation, please contact us at asesorialaboral@popular.com. This email inbox is monitored for such types of requests only. All information you provide will be kept confidential and will be used only to the extent required to provide needed exemptions or reasonable accommodations. Any other correspondence will not receive a response.

Are you ready for a rewarding career?

Popular is an Equal Opportunity Employer
Learn more about us at www.popular.com and keep updated with our latest job postings at www.jobs.popular.com.
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