Shift Time: 8:30am - 5:00pm, Lunch Duration: 30 MinutesSalary: $87,000.00 - $92,000.00Job Summary:The Contracts Specialist is responsible for supporting the Contract Management Team and Contract Administrators in managing contracts throughout their lifecycle, ensuring compliance with federal regulations and internal policies. This entry-level position plays an essential role in learning contract processes, assisting with documentation, and enhancing stakeholder relationships. The ideal candidate will have some experience in government contracting, an understanding of Federal Acquisition Regulations (FAR), and a willingness to work within cross-functional teams. The position requires strong interpersonal skills, compassion, and respect for persons with disabilities.Essential Functions:
Assist in drafting, negotiating, executing, and administering contracts under supervision, ensuring compliance with terms and conditions.
Support coordination and management of Requests for Proposals (RFPs) and Requests for Quotes (RFQs) with government customers and subcontractors.
Collaborate with the Contract Management Team and Contract Administrators to prepare estimates and pricing data in accordance with Federal Acquisition Regulations (FAR) and government Requests for Proposals (RFPs).
Help manage and submit financial reports, including Bi-Annual, Monthly, and Quarterly Employment data, Subcontracting Reports, and required reports in SAM.gov.
Assist in assessing data from various sources to gain insights into Ability One and Government policy changes.
Identify opportunities for process improvements within contract management and reporting.
Support changes in subcontractor requirements, scope of work, and costs under supervision.
Aid in management of all requirements in SAM.gov and FSS Schedule maintenance and updates.
Ensure that contract documentation is complete and assist in performing contract file audits.
Coordinate with Contracting Officers and Senior Contracts Specialists regarding communication of contract requirements to customers and senior leadership team members.
Coordinate communications with SourceAmerica and State Use Program Agency.
Stay informed on updates to government regulatory policies and industry trends.
Participate in training and mentorship opportunities to grow skills and understanding of contract management.
Establish and maintain positive relationships with customers, co-workers, and public vendors.
Ensure timely submission for all required reports and work products.
Maintain knowledge of current WDR, CBA, and FAR requirements for compliance.
Maintain confidentiality in all work-related matters.
Utilize due diligence in all contracting matters.
Assure a high level of quality in the performance of all work.
Comply with all Agency policies and procedures and follow contract specifications.
Attend meetings and training as required.
Comply with building and security requirements.
Assume other duties, responsibilities, and special projects as needed.
Physical Abilities Needed to Meet Work Demands:
Ability to sit for long periods of time
Ability to stand and walk occasionally
Ability to see details on the computer using color vision, close vision, depth perception, and ability to adjust focus
Job Competencies Needed for Success on the Job:
Ability to work independently and collaboratively with others
Ability to be a self-starter and to be self-motivated
Ability to work under tight deadlines in a capable, confident, composed manner
Ability to maintain confidentiality
Ability to communicate effectively with employees and government staff
Ability to make decisions and solve problems
Ability to plan, implement, organize, and prioritize
Ability to be flexible and dedicated to quality and customer service
Ability to manage multiple tasks simultaneously
Ability to react immediately to emergency situations
Ability to analyze data and recommend corrective action
Ability to read, write, and speak (communicate and relate information) English
Ability to use technology for completion of specified job duties
Ability to manipulate numbers
Ability to maintain and submit reports, logs, and other paperwork in a timely manner
Ability to understand and apply technical written material
Ability to complete tasks in a timely manner with numerous interruptions
Ability to work a flexible schedule as required
Ability to attend and participate in training and work-related meetings
Ability to demonstrate integrity and ethical standards in job performance
Ability to deal with others in a positive, enthusiastic, respectful, and courteous manner
Ability to provide guidance, direction, and technical support
Ability to comply with all building, security, and company policies and procedures
Other requirements:
Position is eligible for telework at the discretion of Chimes DC leadership, consistent with performance, and as captured in an approved telework plan.
Valid driver's license from state of residence and ability to drive
Acceptable driving record as determined by Agency's insurance carrier and by Chimes DC policies and procedures
Education:
Bachelor's degree from an accredited institution in administration, finance, economics or in a related field
Knowledge and understanding of commercial and Federal contract structures (FFP, CostPlus, IDIQ, etc.), regulations (FAR and DFARS), and practices
In depth working knowledge of the SCA
Strong familiarity with the Davis Bacon Act and labor union collective bargaining agreements
Excellent analytical and written/verbal communication skills and strong attention to detail
Experience:
A minimum of one (1) year of experience in a nonprofit, federal consulting, or similar industry
Expertise in Excel and Word
Strong business skills in problem solving, time management and leadership
Proven experience with successful negotiations and customer presentations
Ability to prepare a business case/evaluation for opportunities and projects
Experiences with strategic planning and creating results driven tactical plans is a plus
Notes:
At the discretion of the Personnel Officer, additional related experience and/or education may be substituted in lieu of the requirements specified above under Education and Experience
What's in it for you? Total Rewards (For Full-Time Employees = >30 hours/week):
Competitive Pay
Medical, Dental, and Vision Insurance
Tuition Reimbursement options
Flexible Spending Accounts (Health, Dependent, and Transportation)
Life Insurance
Disability Insurance
Paid Time Off
403(b) with Employer Match
Employee Recognition Programs
Employee Referral Bonus opportunities
Discounts through "Tickets at Work"
Discounts on Verizon mobile service
And More!
Want to learn more?To learn more about Chimes, and how you can achieve personal and professional growth within a purpose-driven organization, visit us at: https://chimes.org/Careers.#DC202
