When you make the decision to join KACE, you are choosing to work alongside talented professionals that have one thing in common; the passion to make a difference!
KACE employees bring their diverse talents and experiences to work on critical projects that help shape the nation’s safety, security, and quality of life.
The desire to have a career that is purposeful and forward thinking is woven into every KACE employee…it’s The KACE Way.
The KACE Way is our commitment to our employees, to our customers, and to our communities.
Join KACE and make a difference!
About the Role:
Seasoned Scrum Master and Administrative Assistant with experience in project coordination, agile facilitation, and executive-level administrative support. The ideal candidate will work closely with our CTO to ensure seamless project delivery and efficient day-to-day operations. This role requires a self-starter who excels in multi-tasking, is detail-oriented, and has a proven track record in both agile project management and executive support. Opportunity to work closely with an executive leadership team and gain insight into strategic decision-making.
Collaborative culture that values innovation and continuous improvement.
What You’ll Do
Agile Facilitation:
Lead and facilitate all Scrum ceremonies (Daily Standups, Sprint Planning, Sprint Reviews, Retrospectives).
Coach the project team on Agile best practices and continuously foster a collaborative environment.
Track and monitor sprint progress, ensuring timely delivery of project milestones.
Administrative Support:
Manage the CTO’s calendar, schedule meetings, and coordinate travel arrangements.
Prepare meeting agendas, take meeting minutes, and maintain organized records of all project documentation.
Serve as the primary point of contact for internal and external communications on behalf of the CTO.
Project Coordination & Communication:
Liaise between the CTO, project teams, and stakeholders to ensure project goals and deadlines are met.
Track action items, tasks, and deliverables, keeping leadership informed of progress and potential roadblocks.
Support the creation of reports, presentations, and correspondence for executive-level discussions.
Process Improvement:
Analyze current workflows to identify opportunities for increased efficiency and recommend improvements.
Maintain and refine agile processes to align with organizational goals and evolving business needs.
Minimum Qualifications & Skills
Education & Experience:
Bachelor’s degree in business administration, Project Management, or related field (preferred).
Minimum 15 years of combined experience in Scrum Master/Agile roles and executive administrative support.
Scrum Master certification (CSM, PSM, or equivalent) strongly preferred.
Technical & Soft Skills:
Proven experience facilitating agile ceremonies and using agile project management tools (e.g., Jira, Trello).
Exceptional organizational and time management abilities, with keen attention to detail.
Excellent written and verbal communication skills, maintaining professionalism under pressure.
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with collaboration platforms (Teams, Slack).
Strong interpersonal skills and ability to collaborate cross-functionally with diverse teams.
The Work Environment
This is a full-time remote opportunity. Since this is a remote role, must have a dedicated workspace conducive to full videoconferencing (camera and audio) for facilitating webinars and online discussions.
Work Schedule
This is a full-time position that typically works business hours Monday through Friday. Hours may vary depending on needs and may at times include travel, evenings, or weekends to meet specific project requirements.
Conditions of Employment
Complete a Drug Test.
Available to travel as necessary.
Be at least 21 years of age.
A valid US Driver’s license.
Security Clearance/Background Check Requirements
Applicants selected may be subject to a government background investigation and may need to meet eligibility requirements for access to classified information.
Must be a U.S Citizen or Permanent Resident.
Residency requirement - 3 consecutive years in the last 5 years.
Internal background check to the satisfaction of contract requirements.
Physical Requirements/Working Conditions
Standing/Walking/Mobility: Must have mobility to walk sites and attend meetings with other stakeholders and employees.
Climbing/Stooping/Kneeling: 10% of the time.
Lifting/Pulling/Pushing: 10% of the time.
Fingering/Grasping/Feeling: Must be able to write, type and use a telephone system 100% of the time.
Sitting: Sitting for prolonged and extended periods of time.
This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. Management may revise duties as necessary without updating this job description.
For more information about the company please visit our website at www.kacecompany.com
KACE is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, disability or any other federal, state or local protected class.
KACE complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities.
If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to recruiting@kacecompany.com.
