People love to work here, plain and simple. It's easy to love your job when you're surrounded by driven, passionate leaders. We show up every day and give it our all; not because we have to, but because we want to.
POSITION SUMMARY
Supports the Accounting department by supporting the full cycle of the accounts payable (cash outflow) process including data entry, monthly reconciliations, handling material invoices, credit card reconciliation and payment of invoices to material vendors. Builds and maintains relationships with vendors and maintains open communication with project management by providing them with any and all information needed to support operations.
PRIMARY RESPONSIBILITIES
Accounts Payable Function
Reviews invoices for proper sales and use tax charges and informs Supervisor of any errors in invoiced taxes.
Maintain accurate and up-to-date records of accounts payable transactions, including invoices, payment details, and supporting documentation. This documentation is essential for financial audits and analysis.
Ensures adherence to internal controls, policies, and procedures related to accounts payable processes. Follows applicable laws and regulations governing financial transactions and reporting.
Assists with generating reports and completing other ad-hoc requests by Supervisor.
Vendor Administration
Processes payments to vendors, ensuring timely payments and disbursements relate to approved expenditures.
Ensures that all financial obligations to suppliers, vendors, and other creditors are accurately recorded and paid in a timely manner.
Establishes and maintains relationships with vendors, resolving any payment-related issues, clarifying discrepancies, and answering inquiries from vendors regarding payment status.
Receives and reviews invoices from vendors, ensuring that they are accurate, properly authorized, and supported by necessary documentation.
Processes new vendor requests and coordinate collection of W-9 information with external vendors/suppliers.
Corporate Credit Card / PAYHUB Programs
Assists in the management of associate expense reports, ensuring compliance with and enforcement of the Company's Travel and Expense policies.
Maximizes credit card spend and revenue share opportunity through the Company's PAYHUB program.
Maintains listing of corporate credit card holders and authorized credit limits.
Processes distribution, collection and retention of signed associate cardholder agreements.
Reviews credit card activity for accuracy and appropriate job cost and general ledger coding.
Accounting Support
Contributes to a team environment by participating in department meetings and offers assistance to the department when needed.
Assists in preparation of annual audit by providing documentation and backup required by external auditors.
Maintains sound electronic organization of all documents and files within financial ERP system, Microsoft Office applications and other shared department folders.
MINIMUM QUALIFICATIONS (minimum requirements before going into job)
Advanced skillset with Microsoft Office computer applications
Approximately 3+ years of accounts payable (or related corporate accounting & administration experience)
Detailed oriented, ability to multi-task and possess strong organizational skills
Proven experience with automated and electronic payment solutions for A/P
Proven experience managing a high-volume of invoices and superior organization skills
Experience with Workday financial reporting ERP a plus but not required
Construction / Manufacturing industry experience a plus but not required
WORKING CONDITIONS
The position requires work in an office environment.
Note: This job description reflects a summary of the job and does not prescribe or restrict the responsibilities that may be assigned. The job description is subject to change at any time.
